Accounts Payable Specialist

Rodan Builders, Inc.; Hayward (CA); Hybrid; USD 60,000 - 82,000; Full time

Job summary

Rodan Builders, Inc. is seeking an Accounts Payable Specialist to join the accounting team in Hayward, CA. The role emphasizes accurate invoice processing, timely payments, and proactive issue resolution in a fast-paced construction environment.

The candidate should have 3–5 years of AP experience, be proficient with Vista by Viewpoint and Excel, and possess strong attention to detail and teamwork to support project managers and engineers.

Qualifications

• 3–5 years of Accounts Payable or related accounting experience.
• Experience using Vista by Viewpoint accounting software is required.
• Ability to identify accounting and billing patterns to ensure fast and accurate resolution of incoming bills.
• Accuracy, speed, and proficiency in Microsoft Excel and accounting software.

Responsibilities

• Review, code, and process vendor and material invoices accurately and timely for payment.
• Route invoices for approval and follow up on outstanding approvals or missing information.
• Perform weekly payment processing, check runs, electronic payments, and Accounts Payable reporting.
• Support month-end close by researching outstanding items and reconciling Accounts Payable activity.
• Maintain accurate vendor records and Accounts Payable documentation.
• Work closely with Project Managers, Project Engineers, and other team members to resolve invoices and payment issues.

Skills

Accounts Payable

Attention to detail

Interpersonal communication

Team collaboration

Tools

Vista by Viewpoint

Excel

Job description

The Accounts Payable Specialist supports the Accounting team by ensuring accurate and timely processing of vendor and subcontractor invoices in a fast-paced construction environment. This position identifies accounting and billing patterns, resolves discrepancies quickly, and proactively follows up on outstanding items. The ideal candidate is detail-oriented, positive, dependable, and collaborative, with an approach that aligns with RODAN Builders' culture.

Review, code, and process vendor and material supplier invoices accurately and timely for payment.

Identify invoice and accounting patterns and proactively resolve duplicate invoices, recurring billing issues, coding errors, missing documentation, statement discrepancies, and past-due items.

Verify invoices for appropriate project, cost code, phase, purchase order or subcontract information, and required approvals prior to processing.

Route invoices for approval and follow up on outstanding approvals or missing information to keep invoices moving through the payment process.

Review vendor statements and proactively follow up on missing invoices, credits, discrepancies, and outstanding balances.

Work closely with Project Managers, Project Engineers, and other team members to resolve invoices, coding, approval, and payment issues.

Maintain accurate vendor records and Accounts Payable documentation in Vista by Viewpoint.

Perform weekly payment processing, check runs, electronic payments, and Accounts Payable reporting.

Support month-end close by researching outstanding items and reconciling Accounts Payable activity.

Maintain complete, accurate, organized, and readily accessible accounting records.

Support the Accounting team with additional accounting projects and duties, as needed.

Qualifications:

• Minimum of 3-5 years of Accounts Payable or related accounting experience.
• Experience using Vista by Viewpoint accounting software is required.
• Ability to identify accounting and billing patterns to ensure fast and accurate resolution of incoming bills.
• Accuracy, speed, and proficiency in Microsoft Excel and accounting software.
• Strong analytical, mathematical, organizational, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Proactive rather than reactive approach to invoice follow-up, discrepancies, and problem resolution.
• Strong interpersonal and communication skills and a positive, team-oriented attitude.
• Ability to work onsite five days per week in Hayward, California.
• Strong team-player with a "can do" attitude.