Construction Accounts Receivable Administrator

CLARKE MASONRY INC; Long Beach (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

CLARKE MASONRY INC in Long Beach, CA seeks a Construction Accounts Receivable Administrator with a mandatory background in construction accounting to oversee project billing and compliance. You will handle Schedule of Values, progress billings, and liaise with suppliers to ensure accurate invoicing.

Expertise in prevailing wages, lien/notice processes, and payroll billing is required, along with strong Excel and QuickBooks skills to maintain precise project records and reports for timely

Qualifications

• Industry Expertise: Proven experience in construction-specific accounting is mandatory.
• Compliance Knowledge: Deep understanding of prevailing wages, labor compliance, and the Preliminary Notice process.
• Technical Skills: Advanced proficiency in QuickBooks Online/Desktop.
• Excel: Proficient in spreadsheets, formulas, and data tracking, plus Word/Edge/Web apps.

Responsibilities

• Project Billing: Manage Schedule of Values (SOV) and progress billings with suppliers.
• Lien Compliance: Execute and track Preliminary Notices and lien releases.
• Payroll Compliance: Oversee prevailing wage billing and payroll documentation.
• Collections & Tracking: Maintain aging reports and communicate with general contractors for timely payments.
• Data Management: Use QuickBooks and Excel to maintain precise financial records for each project.

Skills

Construction accounting

Data accuracy

MS Excel

Project coordination

Tools

QuickBooks Online/Desktop

MS Word

Edge/Web apps

Job description

Job Description

Job Description

We are an established construction sub-contractor seeking a detail-oriented Construction Accounts Receivable Administrator with a mandatory background in the construction industry. The ideal candidate is an expert in industry-specific billing cycles, compliance documentation, and project-based accounting.

Key Responsibilities

• Project Billing: Manage and prepare Schedule of Values (SOV) and progress billings, working closely with suppliers.
• Lien Compliance: Execute and track Preliminary Notices and lien releases.
• Payroll Compliance: Oversee prevailing wage billing and payroll to ensure all labor compliance documentation is submitted correctly.
• Collections & Tracking: Manage aging reports and maintain consistent communication with general contractors to ensure timely payments.
• Data Management: Utilize QuickBooks and Excel to maintain precise financial records and project-specific spreadsheets.

Required Qualifications

• Industry Expertise: Proven experience in construction-specific accounting is mandatory.
• Compliance Knowledge: Deep understanding of prevailing wages, labor compliance, and the Preliminary Notice process.
• Technical Skills: Advanced proficiency in QuickBooks Online/Desktop.
• Expertise in Microsoft Excel (spreadsheets, formulas, and data tracking).
  • Proficient in Microsoft Word and Edge/Web applications.
• Regional Requirement: Candidates must currently reside in Orange County, Riverside, or Los Angeles to be considered.

Professional Attributes

• Strong organizational skills with the ability to manage multiple project deadlines simultaneously.
• High level of accuracy in data entry and financial reporting.
• Professional communication skills for interacting with project managers and general contractors.