Project Accounts Receivable Specialist

Chris Baily; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

On site Health Club

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Job summary

Chris Baily seeks a Project Accounts Receivable Specialist to manage the financial lifecycle of projects, ensuring accurate cost tracking, forecasting, invoicing, and timely collections. This role bridges project management and finance to keep projects on budget and AR aging minimized.

Responsibilities include coordinating with global teams, tracking costs, verifying revenue recognition, and preparing profitability reports for leadership.

Qualifications

• Bachelor’s degree in accounting or related financial field.
• 5+ years of accounting experience, ideally in logistics, construction, or infrastructure.
• Strong knowledge of construction/project-based accounting and WIP schedules.
• High accuracy and attention to detail with solid time management.
• Strong data entry skills and mathematical aptitude.
• Advanced Excel skills and QuickBooks Desktop experience preferred.

Responsibilities

• Manage financial lifecycle of projects, tracking labor, materials, and subcontractor costs against budget.
• Ensure forecast and budgeting accuracy with project managers and cost controllers.
• Verify revenue recognition aligns with contracts and percentage completion.
• Handle project compliance including lien waivers, W-9s, and certificates.
• Perform month-end close activities for projects and prepare invoices, including AIA billings.
• Monitor aging, collect receivables via phone and email to minimize bad debt.
• Resolve billing discrepancies with project teams and customers.
• Prepare project profitability reports for management and assist with cash flow planning.

Skills

Accounting experience

WIP schedules

Forecasting

AIA billings

Data entry

Advanced Excel

QuickBooks Desktop

Education

Bachelor’s degree in accounting

Tools

Excel

QuickBooks Desktop

Job description

Job Description

What We Offer

• Competitive salary based on experience
• On site Health Club
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays

Job Summary

We are seeking a Project Accounts Receivable Specialist to join our team. In this role, you will play a key role in managing the financial lifecycle and integrity of ongoing projects, ensuring accurate job cost tracking, forecasting, timely invoicing, and efficient collections. The role acts as a bridge between project management and the finance department, ensuring projects remain on budget and accounts receivable aging is minimized.

Key Responsibilities

• Work with a Global team.
• Manage the financial aspects of assigned projects, tracking labor, material, and subcontractor costs against the budget.
• Collaborate with Project managers and Global Cost controlling team to ensure forecast and budgeting accuracy.
• Analyze projects to ensure revenue recognition aligns with contract terms and percentage completion method.
• Manage project compliance, including lien waivers-W9’s, insurance certificates, and certified payrolls.
• Perform project related month end closing activities.
• Generate project invoices, including AIA billings when required, and submitting to customer portals in a timely manner.
• Monitor aging reports to identify overdue accounts, initiating collections via phone and email to minimize bad debt.
• Research and resolve billing discrepancies, working closely with project teams and customers.
• Review and prepare project profitability reports for management.
• Work closely with Accounts Payable Accountant to ensure cost recognition.
• Review and prepare project completion journal entries.
• Verify the accuracy of transactions that have been entered.
• Support financial planning, forecasting, and cash flow management.
• Prepare Ad-hoc reports as requested.

Qualifications

• Bachelor’s degree in accounting or a related financial field.
• Previous experience as a project accountant, or similar position.
• 5+ years of accounting experience, ideally in logistics, construction, or infrastructure.
• Strong knowledge of construction/project-based accounting and WIP schedules.
• High level of accuracy and attention to detail.
• Strong Data Entry and Mathematical Skills.
• Advanced Excel Skills and QuickBooks Desktop experience preferred.
• Excellent attention to detail, time management, organizational, and communication skills.
• Ability to meet deadlines and manage multiple priorities in a fast-paced environment.
• Excellent problem-solving skills, flexibility, and ability to resolve disputes.