Academic & Student Affairs Administrative Assistant

Donnelly College; Kansas City (KS); On-site; USD 32,000 - 45,000; Full time

Job summary

Donnelly College in Kansas City, Kansas, seeks an Administrative Assistant to support the Office of Academic and Student Affairs. This role ensures the office runs smoothly, coordinates scheduling, travels, meetings, and events, and assists with registrar and library tasks as needed.

Candidates should have an associate degree or equivalent experience, strong communication, and proficiency with Microsoft Office.

Qualifications

• Minimum of an Associate’s degree or commensurate experience.
• Minimum of 2 years of administrative working experience.
• Effective written and oral communication skills.
• High level of customer service orientation
• Ability to work within a fast-paced, changing environment

Responsibilities

• Manage the daily functions of the Academic and Student Affairs office.
• Maintaining and monitoring office records, files and logs.
• Screening calls, visitors and mail.
• Maintaining appointment schedules/calendars.
• Arrange travel for the VPAA & VPSA and those reporting to the Office of the Academic and Student Affairs as needed.
• Assist with scheduling and coordination of ASA events: such as Convocation, College Commencement, Lansing Correctional Facility Commencement, College workshops. Thanks and giving, Christmas celebration, end-of-year celebration.
• Planning and preparing for two faculty/staff workshops at the beginning of fall and spring semester, including theme of workshop, luncheon and refreshments.
• Maintain files for Academic Dean's office.
• Assist the Registrar’s office and Academic Library as needed
• Assist with registration and placement testing process at Lansing Correctional Facility.
• Maintain files for all the faculty in the credentialing software, as well as personnel files in the human resources' office.
• Interact effectively with a diverse group of faculty and staff.
• Handle confidential information with tact and discretion.
• Order supplies and maintain all records of invoices and purchases.
• Track credit card purchases and enter into business office system.
• Track office hours and syllabi submission each semester, maintain files for course syllabi for each semester.
• Publish instructor office schedules.
• Create and process adjunct faculty contracts.
• Assist with the logistics and planning of faculty professional development days.
• Assist academic program directors as needed.
• Recorder of minutes for meetings as needed.
• Other duties as assigned.

Skills

Communication skills

Customer service

Multitasking

Organizational skills

Education

Associate degree or commensurate experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Donnelly College in Kansas City, Kansas, seeks an Administrative Assistant to support the Office of Academic and Student Affairs. This role ensures the office runs smoothly, coordinates scheduling, travels, meetings, and events, and assists with registrar and library tasks as needed.

Candidates should have an associate degree or equivalent experience, strong communication, and proficiency with Microsoft Office.