On-Site Administrative & Operations Coordinator

University of Kansas; Lawrence (KS); On-site; USD 40,000 - 56,000; Full time

Job summary

The William Allen White School of Journalism and Mass Communications at the University of Kansas is seeking an administrative associate to support the dean’s office, campus operations, and a collaborative team. The role emphasizes efficiency, customer service, and initiative, with in-person work on the Lawrence campus.

Responsibilities include coordinating meetings, travel, HR processing, events, inventory management, drafting letters, and assisting with scheduling and front desk duties,

Qualifications

• High school diploma or GED equivalency and two years of office experience or two years of post-secondary education.
• Two years of customer service experience, as evidenced in application materials.
• One year experience utilizing MS Office and general computer skills, as evidenced in application materials.

Responsibilities

• Provides support for the academic concentration chairs including arranging meetings, preparing materials, and reserving conference rooms.
• Assists chairs and personnel with travel accommodations, expenses, and reimbursements.
• Assists with HR processing to ensure position descriptions are current and compliant.
• Coordinates and supports school events and activities.
• Maintains inventory across multiple buildings to ensure adequate stock and uninterrupted operations.
• Drafts and edits letters, reports, and other documents for the Dean’s Office.
• Works with KU Procurement for school expenses and office supplies.
• Manages student travel arrangements and expenses; serves as primary contact.
• Provides search committee support and travel arrangements for candidate visits.
• Schedules conference rooms, classrooms, and guest parking on campus.
• Acts as primary contact for KU Facilities maintenance and office/classroom organization in the Dole Center.
• Assists with front desk and Dean’s Office duties.

Skills

Customer service

Decision making

Initiative

Teamwork

Education

Post-secondary education (2 years)

High school diploma or GED

Tools

Adobe products

FITC

Concur

Maximo

25Live

Zoom

MS Teams

Parking Portal

Enroll and Pay

Job description

The William Allen White School of Journalism and Mass Communications at the University of Kansas is seeking an administrative associate to support the dean’s office, campus operations, and a collaborative team. The role emphasizes efficiency, customer service, and initiative, with in-person work on the Lawrence campus.

Responsibilities include coordinating meetings, travel, HR processing, events, inventory management, drafting letters, and assisting with scheduling and front desk duties,