Academic Services Office Specialist

Laseagrant; Urbana (IL); On-site; USD 39,000 - 48,000; Full time

Job summary

University of Illinois Urbana-Champaign seeks an Office Support Specialist to provide administrative support for the Academic Services Program at The Jeffries Center. Responsibilities include supporting three Directors, staffing reception, data entry, and assisting with reports and records in accordance with university policy.

The role oversees calendars, meetings, travel arrangements, and departmental workflows, with emphasis on accuracy and customer service for students and stakeholders.

Qualifications

• High school diploma or equivalent.
• Two years (24 months) from college coursework or work experience in office/clerical activities.
• One year (12 months) of work experience comparable to the second level of the series.

Responsibilities

• Provide administrative support for three Directors and related staff.
• Perform clerical tasks: reception, data entry, word processing, filing, proofreading.
• Manage calendars, meetings, travel, and inquiries; handle correspondence distribution.

Skills

Office coordination

Customer service

Data entry

Scheduling

Reporting

Education

High school diploma

Two years college/work equivalence

Office clerical experience

Tools

Microsoft Office

University Business systems (e.g. BANNER, Chrome River, P-Card, TCard)

Job description

University of Illinois Urbana-Champaign seeks an Office Support Specialist to provide administrative support for the Academic Services Program at The Jeffries Center. Responsibilities include supporting three Directors, staffing reception, data entry, and assisting with reports and records in accordance with university policy.

The role oversees calendars, meetings, travel arrangements, and departmental workflows, with emphasis on accuracy and customer service for students and stakeholders.