Student & Faculty Office Support Specialist

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 2,548,000 - 3,629,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers

Job summary

University of Illinois Urbana-Champaign is seeking an Office Support Specialist for the Department of Speech & Hearing Science. The role supports undergraduates, handles daily administrative operations, and liaises with faculty and staff to ensure smooth program functioning.

The position is 100% full-time Civil Service (3243) with a wage of $22.42 per hour. Responsibilities include scheduling, records management, and coordination of events and travel in a university setting.

Qualifications

• High school diploma or equivalent.
• Two years (24 months) from the listed categories (education or work experience).
• One year (12 months) of work experience at the second level of this series.
• Experience with Microsoft Office and university business applications.

Responsibilities

• Provide reception and handling of inquiries, greet visitors, and route messages to the appropriate staff.
• Maintain calendars, manage parking, room reservations, and facility keys requests.
• Coordinate travel approvals, Emburse reimbursements, and travel arrangements for faculty and staff.
• Process and file student records and assist with departmental events and documentation.

Skills

Interpersonal communication

MS Office proficiency

Emburse / iBuy / Clinic EMR

Confidentiality & privacy

Tools

Emburse

Clinic EMR systems

iBuy

Job description

University of Illinois Urbana-Champaign is seeking an Office Support Specialist for the Department of Speech & Hearing Science. The role supports undergraduates, handles daily administrative operations, and liaises with faculty and staff to ensure smooth program functioning.

The position is 100% full-time Civil Service (3243) with a wage of $22.42 per hour. Responsibilities include scheduling, records management, and coordination of events and travel in a university setting.