Academic Services & Communications Coordinator

Indiana University Bloomington; Bloomington (IN); On-site; USD 23,000 - 26,000; Full time

Job summary

Indiana University Bloomington's Gender Studies department is seeking an administrative coordinator to support daily operations, course scheduling, and communications. You will maintain course calendars, update webpages, and assist with payroll and travel documents for faculty.

The role involves liaison work with campus partners and handling general clerical duties with a focus on accuracy and confidential information.

Qualifications

• 2 years of in-office environment experience, higher education, or related field.

Responsibilities

• Collaborates with department leadership to create and maintain the undergraduate and graduate course schedule.
• Enters courses, meeting times/locations, instructors, titles, and CASE credit in the Registrar's system; monitors enrollment and makes changes as needed.
• Promotes courses through communications with IU departments and academic advisors.
• Maintains and updates department web pages; checks links and ensures content/design meet university standards.
• Maintains the departmental directory and coordinates content published on the website.
• Drafts content via student or alumni interviews; responds to day-to-day web change requests.
• Writes and edits department newsletters and designs promotional materials for events and courses.
• Provides department administrators and instructors with aid; handles clerical duties like mail, shipping, filing, and calendar maintenance.
• Greet visitors and provide referrals; answer department phone and email.
• Performs secretarial and supportive duties to the Department Chair and Executive Office Administrator.
• Manages office supplies; serves as departmental payroll processor; prepares faculty travel documents.
• Assists with events coordination and marketing for department activities.

Skills

Proficient communication

Professionalism

Time management

Quality focus

Flexibility

Thoroughness

Confidentiality

Customer service

Education

High school diploma/Equivalent

Job description

Indiana University Bloomington's Gender Studies department is seeking an administrative coordinator to support daily operations, course scheduling, and communications. You will maintain course calendars, update webpages, and assist with payroll and travel documents for faculty.

The role involves liaison work with campus partners and handling general clerical duties with a focus on accuracy and confidential information.