Academic Coordinator

Northern Kentucky University; Cold Spring (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Northern Kentucky University seeks an Academic Coordinator to provide comprehensive administrative support to the College of Health & Human Services (CHHS) and its programs. The role covers financial management, accounts payable, billing, and reporting, plus dedicated support for credentialing and personnel documentation.

The position also handles new hire processes, event coordination, and external partner support, with emphasis on data accuracy and timely tasks.

Qualifications

• Bachelor’s Degree and 2 years of work experience required.
• Proficiency in MS Office Suite (Excel emphasized).
• Strong attention to detail and good time management.

Responsibilities

• Provide comprehensive administrative support to CHHS and programs.
• Support new hire processes, credentialing, and personnel documentation.
• Handle accounts payable, travel, purchasing, and budget-related tasks.
• Oversee confidential files and assist with financial reporting duties.
• Coordinate college events and support external partners.

Skills

MS Office

Excel

Interpersonal communication

Data accuracy

Time management

Education

Bachelor’s Degree

Tools

SAP

Workday

Job description

Position Title:

Academic Coordinator

Position Type:

Regular

About the Role:

This position provides comprehensive administrative support to theCollege of Health & Human Services (CHHS) and its academicprograms. Responsibilities include supporting the college’sfinancial management, accounts payable, billing, and reportingfunctions, as well as providing dedicated administrative andacademic support to select programs and centers.

Administrative Support of New Hire Process, FacultyCredentialing, and Personnel Documentation/Processes

• Responsible for processing confidential pay & personnel(PAPS, etc.)
• Responsible for setting up faculty/instructor data &credentialing materials in Faculty Success.
• Support GA hiring support for the college.
• Oversight for confidential departmental, student, and facultyfiles.
• Responsible for processing Separation PAPs and relatedpaperwork/ electronic inputs for Faculty & Staffpositions.
• College recruit and events support.
• External partners support.

Administrative support of Financial Management, Bill Pay, andReporting Functions

• Responsible for general financial management functions,including grants and foundation accounts.
• Responsible for processing Travel Requests and Expense Reports,Purchasing Supplies and reconciling ProCards, and TimeAdministration. Ensures compliance with all NKU guidelines. KeyDesignee for CHHS (Key requests, returns, audits, etc.)
• Responsible for directly or as the backup resource for billpayment, purchase requisitions, budget transfers, revenuetransfers, vendor setup, revenue collection & bursar deposits,reconciliation of accounts, and other financial administrationrelated duties.
• Responsible for and assist the Business Officer with CHHSReporting.
• Responsible for directly or as the backup resource for thecoordination of grant accounts and associated paperwork withfaculty and other CHHS Staff.
• Oversight of departmental equipment/ furniture/ computerinventory (including annual reconciliations, tagging, andupgrade/replacement processes)
• Support other responsibilities as needed.

Education and Experience

• Bachelor’s Degree and 2 years of work experience required
• General business and computer skills, with proficiency in MSOffice Suite (especially Excel), Adobe, and Canva.
• SAP and Workday experience is helpful, yet not mandatory.
• Require good time management, basic math skills, interpersonaland communication skills, as well as the ability to adapt to changequickly.
• Good data skills, keen attention to detail, and a very highaccuracy rate.

Work Environment & Physical Demands:

Indoor desk work