Academic Coordinator

Northern Kentucky University; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

Northern Kentucky University is seeking an Academic Coordinator to provide comprehensive administrative support to the College of Health & Human Services and its academic programs. The role includes managing financial processes, accounts payable, billing, and reporting while offering specialized administrative support to select programs and centers.

The position requires a Bachelor’s degree and at least 2 years of experience, with strong MS Office, Excel, Adobe, and Canva skills.

Qualifications

• Bachelor’s degree required with 2 years of work experience.
• General business and computer skills; proficiency in MS Office Suite (Excel), Adobe, and Canva.
• Strong time management, data skills, attention to detail, and high accuracy.

Responsibilities

• Provide comprehensive administrative support to CHHS and its programs.
• Handle financial management tasks including accounts payable, bill pay, and reporting functions.
• Set up faculty data and credentialing materials in Faculty Success.
• Support GA hiring for the college and manage confidential personnel files.
• Oversee department equipment/inventory and annual reconciliations.
• Coordinate grant accounts and related paperwork with faculty and CHHS staff.
• Assist with travel, purchasing, and ProCard reconciliations; act as Key Designee for CHHS.

Skills

MS Office Suite

Excel

Adobe

Canva

SAP

Workday

Education

Bachelor’s Degree

Tools

SAP

Workday

Canva

Job description

Position Title

Academic Coordinator

Position Type

Regular

About the Role

This position provides comprehensive administrative support to the College of Health & Human Services (CHHS) and its academic programs. Responsibilities include supporting the college’s financial management, accounts payable, billing, and reporting functions, as well as providing dedicated administrative and academic support to select programs and centers.

• Administrative Support of New Hire Process, Faculty Credentialing, and Personnel Documentation/Processes
• Responsible for processing confidential pay & personnel (PAPS, etc.)
• Responsible for setting up faculty/instructor data & credentialing materials in Faculty Success.
• Support GA hiring support for the college.
• Oversight for confidential departmental, student, and faculty files.
• Responsible for processing Separation PAPs and related paperwork/ electronic inputs for Faculty & Staff positions.
• College recruit and events support.
• External partners support.
• Administrative support of Financial Management, Bill Pay, and Reporting Functions
• Responsible for general financial management functions, including grants and foundation accounts.
• Responsible for processing Travel Requests and Expense Reports, Purchasing Supplies and reconciling ProCards, and Time Administration.
• Ensures compliance with all NKU guidelines.
• Key Designee for CHHS (Key requests, returns, audits, etc.)
• Responsible for directly or as the backup resource for bill payment, purchase requisitions, budget transfers, revenue transfers, vendor setup, revenue collection & bursar deposits, reconciliation of accounts, and other financial administration related duties.
• Responsible for and assist the Business Officer with CHHS Reporting.
• Responsible for directly or as the backup resource for the coordination of grant accounts and associated paperwork with faculty and other CHHS Staff.
• Oversight of departmental equipment/ furniture/ computer inventory (including annual reconciliations, tagging, and upgrade/replacement processes)
• Support other responsibilities as needed.

Education and Experience

Bachelor’s Degree and 2 years of work experience required General business and computer skills, with proficiency in MS Office Suite (especially Excel), Adobe, and Canva. SAP and Workday experience is helpful, yet not mandatory. Require good time management, basic math skills, interpersonal and communication skills, as well as the ability to adapt to change quickly. Good data skills, keen attention to detail, and a very high accuracy rate.

Posted Salary

Posted Salary:

Work Environment & Physical Demands

Indoor desk work

Why Work at Northern Kentucky University

At NKU, our work revolves around three things: opening doors, helping people finish what they start, and connecting learning to real life. Those pillars—Access, Completion, and Career & Community Engagement—aren’t just strategic-plan wallpaper. They shape how we hire, how we serve students, and how we show up for the region. If you want your work to matter—NKU is a place where you can see your impact every day.

About NKU

Northern Kentucky University is a public, student-centered institution located just minutes from downtown Cincinnati. Our vision is clear: to be nationally recognized as a student-ready, regionally-engaged university that empowers diverse learners for economic and social mobility. We focus on opening doors, supporting students through graduation, and connecting learning to real opportunity in our region. NKU offers the reach of a comprehensive university with the feel of a close, collaborative campus.