Coordinator for Academic Programs

HUCTW Anti-Racism Group; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Harvard University’s Radcliffe Institute seeks a Coordinator for Academic Programs to provide high-level administrative, programmatic, and project coordination support for the Academic Programs Office.

Reporting to the Associate Dean, the role manages calendars, travel, meeting logistics, prepares briefing materials, maintains records and the SharePoint site, and coordinates cross-functional activities with faculty, students, staff, Institute offices, and University partners.

Responsibilities

• Provides comprehensive administrative support to the Associate Dean for Academic Programs, including calendar management, meeting coordination, travel arrangements, preparation of briefing materials, and follow-up on commitments.
• Coordinates meetings and activities for faculty advisory councils, working groups, student engagement groups, and other academic committees; prepares agendas and materials, records minutes, and tracks follow-up items.
• Serves as a key point of contact for the Academic Programs Office and supports effective communication among faculty, students, staff, Institute offices, and University partners.
• Maintains office systems, records, calendars, faculty appointment information, shared files, and the Academic Programs Office SharePoint site.
• Supports routine financial and administrative operations, including

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Radcliffe Institute?

The Radcliffe Institute for Advanced Study at Harvard University, known colloquially as Harvard Radcliffe Institute, is one of the world’s leading centers for interdisciplinary exploration. We bring together students, scholars, artists, and practitioners to pursue curiosity-driven research, expand human understanding, and grapple with questions that demand insight from across disciplines.

The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society. The Emerging Leaders Program is a youth leadership development program partnering local high school sophomores with Harvard undergraduates in a mentoring relationship.

The Institute’s work is shaped by its history as the former Radcliffe College—a school founded to ensure that the standard of education embodied in Harvard was accessible to women, who were then excluded from the University. But the legacy of Radcliffe College is not simply coeducation at Harvard; it is the recognition that universities will always be greater when they draw wisdom and talent from the widest possible pool.

Take a look at this video to get different staff perspectives on working at Harvard Radcliffe Institute!

Job Description

Reporting to the Associate Dean for Academic Programs, the Coordinator for Academic Programs provides high-level administrative, programmatic, and project coordination support for the Academic Programs Office. The position manages complex and confidential administrative responsibilities while coordinating academic initiatives and cross-functional projects that advance Radcliffe’s mission and strategic priorities.

Working in an environment with multiple and competing priorities, the Coordinator anticipates needs, organizes information, monitors deadlines, supports decision-making, and facilitates communication among faculty, students, staff, Institute offices, and University partners. The position requires strong judgment, organization, attention to detail, discretion, and the ability to move projects forward collaboratively.

Job-Specific Responsibilities:

Administrative Support — Approximately 50%

• Provides comprehensive administrative support to the Associate Dean for Academic Programs, including calendar management, meeting coordination, travel arrangements, preparation of briefing materials, and follow-up on commitments.

• Coordinates meetings and activities for faculty advisory councils, working groups, student engagement groups, and other academic committees; prepares agendas and materials, records minutes, and tracks follow-up items.

• Serves as a key point of contact for the Academic Programs Office and supports effective communication among faculty, students, staff, Institute offices, and University partners.

• Maintains office systems, records, calendars, faculty appointment information, shared files, and the Academic Programs Office SharePoint site.

• Supports routine financial and administrative operations, including