Academic Programs Operations & Finance Coordinator

upenn; Norfolk (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

University of Pennsylvania's Wharton School is seeking a Business Operations Coordinator for the Legal Studies department. The role provides administrative, financial, and operational support, coordinating programs, events, and academic activities across undergraduate, MBA, and doctoral programs.

The position requires a Bachelor's degree and 2–3 years of related experience, with strong organizational and communication skills to support faculty, students, visitors, and partners in a fast-paced

Qualifications

• Bachelor's degree and 2–3 years of experience required.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Excellent written and verbal communication with a customer-focused approach.

Responsibilities

• Coordinate departmental financial and business transactions, including travel reimbursements, purchase orders, vendor payments, journal entries, budget reallocations, and related financial activities, ensuring accuracy and compliance with University and Wharton policies.
• Provide comprehensive administrative and operational support for departmental meetings, seminars, conferences, workshops, and academic activities, including scheduling, travel arrangements, event logistics, communications, and maintenance of departmental calendars and records.
• Support academic programs, faculty, and students by coordinating course administration, instructional resources, faculty onboarding, and academic processes across undergraduate, MBA, and doctoral programs.
• Develop and maintain financial and operational reports, databases, and records, including monthly account reporting, and assist with budget administration, forecasting, fiscal year-end activities, and other financial reviews.
• Serve as a key departmental resource for faculty, students, visitors, academic advisors, and University partners, resolving routine issues, coordinating special projects, maintaining departmental web content, and identifying opportunities to improve administrative processes and service delivery.
• Other duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Policy interpretation

Education

Bachelor's degree

Job description

University of Pennsylvania's Wharton School is seeking a Business Operations Coordinator for the Legal Studies department. The role provides administrative, financial, and operational support, coordinating programs, events, and academic activities across undergraduate, MBA, and doctoral programs.

The position requires a Bachelor's degree and 2–3 years of related experience, with strong organizational and communication skills to support faculty, students, visitors, and partners in a fast-paced