Operations Coordinator: Flexible Hours & Budget Support

The Wharton School; United States; On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Retirement plans

Wellness programs

Professional development

Job summary

Wharton School in Philadelphia is seeking a Business Operations Coordinator for the Legal Studies department. The role provides administrative, financial, and operational support, coordinating programs, events, and academic activities to ensure efficient operations across multiple programs.

The position supports faculty, students, and visitors, processes financial transactions, and prepares reports, contributing to streamlined departmental operations and strategic initiatives.

Qualifications

• Bachelor's degree or equivalent required.
• Strong organizational and time-management skills for fast-paced environment.
• Ability to handle financial and administrative transactions accurately.
• Strong written, verbal, and interpersonal communication skills.

Responsibilities

• Coordinate departmental financial and business transactions, including travel reimbursements, POs, vendor payments, journal entries, and budget reallocations.
• Provide administrative and operational support for meetings, seminars, conferences, and academic activities; manage schedules and calendars.
• Support course administration and academic processes across undergraduate, MBA, and doctoral programs.
• Develop and maintain financial and operational reports and assist with budget administration and year-end activities.
• Serve as a resource for faculty, students, visitors, and partners; improve processes and service delivery.

Skills

Organizational skills

Time management

Microsoft Excel

Communication skills

Customer service

Education

Bachelor's degree or equivalent

Tools

Excel

Job description

Wharton School in Philadelphia is seeking a Business Operations Coordinator for the Legal Studies department. The role provides administrative, financial, and operational support, coordinating programs, events, and academic activities to ensure efficient operations across multiple programs.

The position supports faculty, students, and visitors, processes financial transactions, and prepares reports, contributing to streamlined departmental operations and strategic initiatives.