Academic Operations & Finance Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Wellness programs

Job summary

The University of Pennsylvania’s Wharton School is seeking a Business Operations Coordinator for the Wharton Legal Studies department to provide comprehensive administrative, financial, and operational support. You will coordinate programs, manage transactions, and assist with reports and records to keep operations efficient and compliant.

This role collaborates with faculty, students, visitors, and university partners, supporting budget administration, events, and academic activities while

Qualifications

• Bachelor's degree and 2-3 years of experience required.
• Strong organizational and time-management skills.
• Ability to handle financial and administrative transactions accurately and to interpret and apply policies.
• Strong written, verbal, and interpersonal communication.
• Proficiency with Microsoft Office, especially Excel.
• Ability to work independently and collaboratively and improve processes.

Responsibilities

• Coordinate departmental financial and business transactions, including travel reimbursements, purchase orders, vendor payments, journal entries, budget reallocations, and related financial activities.
• Provide administrative and operational support for departmental meetings, seminars, conferences, workshops, and academic activities, including scheduling, travel arrangements, event logistics, communications, and maintenance of calendars.
• Support academic programs, faculty, and students by coordinating course administration, instructional resources, faculty onboarding, and academic processes across programs.
• Develop and maintain financial and operational reports, databases, and records, including monthly account reporting, and assist with budget administration, forecasting, and year-end activities.
• Serve as a key departmental resource for faculty, students, visitors, and partners, resolving routine issues and improving service delivery.
• Other duties as assigned.

Skills

Organization

Time-management

Communication

Customer service

Independent work

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

The University of Pennsylvania’s Wharton School is seeking a Business Operations Coordinator for the Wharton Legal Studies department to provide comprehensive administrative, financial, and operational support. You will coordinate programs, manage transactions, and assist with reports and records to keep operations efficient and compliant.

This role collaborates with faculty, students, visitors, and university partners, supporting budget administration, events, and academic activities while