Academic Programs & Events Coordinator

Hallmark University; San Antonio (TX); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Retirement Plan

Paid Time Off and Holidays

Tuition Assistance

Professional Certifications Support

Ongoing Professional Development

Job summary

Hallmark University is seeking an Academic Administrative Assistant to support the Academic Deans and the Provost. Responsibilities include handling emails, calendars, meeting logistics, and filing, plus assisting with hiring paperwork and compliance activities.

The role requires strong Microsoft Office skills, data entry, and ability to coordinate faculty and student records. A professional, organized, and proactive approach is essential to succeed in a collaborative university environment.

Qualifications

• Must be self-motivated, professional, and capable of managing workload in a fast-paced environment.
• Must be organized and work with little supervision.
• Requires strong computer and Internet research skills and ability to handle confidential information.
• Proficiency with Microsoft Office Suite and web-based programs is required.
• Excellent written and oral communication and interpersonal skills.

Responsibilities

• Supports Academic Deans with administrative duties and calendar management.
• Prepares reports and purchase orders (books, supplies).
• Manages faculty communications, events, and scheduling across campuses.
• Tracks student records and enrollment documentation for academic programs.
• Coordinates meetings, room reservations, and AV needs for events and trainings.
• Maintains Outlook calendar and coordinates with Academic Leadership on scheduling.

Skills

Microsoft Office

Project coordination

Communication skills

Multitasking

Organizational skills

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Job description

Hallmark University is seeking an Academic Administrative Assistant to support the Academic Deans and the Provost. Responsibilities include handling emails, calendars, meeting logistics, and filing, plus assisting with hiring paperwork and compliance activities.

The role requires strong Microsoft Office skills, data entry, and ability to coordinate faculty and student records. A professional, organized, and proactive approach is essential to succeed in a collaborative university environment.