Academic Operations Specialist

Meharry Medical College; Lexington (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Meharry Medical College is seeking an organized Administrative Assistant to support Academic Affairs. You will coordinate the Academic Dean’s calendar, handle inquiries, prepare letters, and help with exams and surveys.

This role requires strong communication, confidentiality, and proficiency with Microsoft 365 and virtual meeting tools. You will create SOPs, assist with accreditation data, and contribute to smooth office operations in a fast-paced environment.

Qualifications

• Bachelor’s degree or higher from an accredited college or university.
• Minimum of two (2) years of related experience as an administrative assistant or similar role.

Responsibilities

• Serve as the primary point of contact for the department, handling phone calls, emails, and visitor inquiries.
• Manages the Academic Dean’s calendar.
• Composes/edits academic letters and emails, including letters of recommendation and enrollment verification.
• Assists with development and proctoring of ExamSoft exams.
• Assists with providing training for key Academic Affairs software applications.
• Assists with creating and disseminating course and instructor surveys.
• Assists with development of class schedules and accreditation information.

Skills

Organizational skills

Project management

Confidentiality

Verbal and written communication

Editing

Microsoft 365

Virtual meeting platforms

Phone support

Outlook calendar management

Education

Bachelor’s degree

Tools

ExamSoft

Simple Syllabus

Workday

Job description

Meharry Medical College is seeking an organized Administrative Assistant to support Academic Affairs. You will coordinate the Academic Dean’s calendar, handle inquiries, prepare letters, and help with exams and surveys.

This role requires strong communication, confidentiality, and proficiency with Microsoft 365 and virtual meeting tools. You will create SOPs, assist with accreditation data, and contribute to smooth office operations in a fast-paced environment.