Academic Programs Assistant — Operations & Events

Grinnell College; Grinnell (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

Grinnell College is seeking an Academic Program Support Assistant to provide administrative and technical support for the educational mission. You will collaborate with faculty and administrative staff to meet the needs of the academic program, while upholding confidentiality and accessibility best practices.

The role emphasizes quick learning, independent problem-solving, and effective communication with diverse individuals, supporting science office operations, event coordination, faculty

Responsibilities

• Science Office Operations: Provide administrative, logistical, and financial support for science office operations, including faculty support, office coverage, purchasing, budget administration, travel and honoraria processing, and financial recordkeeping, and support for departmental budget planning and stewardship in accordance with institutional policies and procedures.
• Event Coordination: Coordinate conferences, workshops, lectures, meetings, events, and special projects by managing scheduling, logistics, communications, technology, travel, and guest visits while ensuring compliance with institutional policies and budgets.
• Faculty Recruitment and Hiring: Provide administrative support assistance for faculty searches by collaborating with campus partners to coordinate applicant workflows through online recruitment systems; schedule interviews, presentations, meetings, and campus visits; organize candidate travel, lodging, itineraries, reimbursements, and hospitality arrangements; maintain the online presence of faculty, departments, and divisions; assist with online application processes; and serve as a liaison among candidates, search committees, faculty, and administrative offices.
• Academic and Research Support: Assist faculty with processing electronic course reserves, provide basic technological support for classroom teaching, offer logistical support for faculty research, and follow best practices for document and digital accessibility.

Job description

Grinnell College is seeking an Academic Program Support Assistant to provide administrative and technical support for the educational mission. You will collaborate with faculty and administrative staff to meet the needs of the academic program, while upholding confidentiality and accessibility best practices.

The role emphasizes quick learning, independent problem-solving, and effective communication with diverse individuals, supporting science office operations, event coordination, faculty