Academic Programming Admin Specialist (Hybrid)

Fox Valley Technical College; Appleton (WI); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement contributions (Wisconsin DB

403(b)/457 plans

Paid time off

Sick leave

Holidays

Remote work options for some positions

Tuition reimbursement

Onsite health and wellbeing clinic

Library and cafe on campus

Job summary

Fox Valley Technical College in Appleton seeks an organized administrative assistant to support the Academic Programming department. You will manage data, coordinate documents, and act as the primary information source for staff, ensuring accuracy and timely processing.

The role includes system administration for WIDS, Workday, and SharePoint, data quality checks, budget tracking, and workflow improvements. A hybrid role at the Appleton Main Campus invites collaboration across divisions.

Qualifications

• Associate degree and 3 years of related office experience.
• Experience with the college record system and policies is preferred.
• Proficiency with Microsoft Office and work-related software.

Responsibilities

• Serve as primary support to the Academic Programming department.
• Maintain office, refer and/or handle questions for the department.
• Review and prioritize correspondence and process internal/external documents and forms after approval and signature are obtained.
• Serve as administrator for Academic Programming technologies including World wide Instructional Design System (WIDS).
• Oversee data entry and quality control in these systems.
• Coordinate TSA documentation and provide guidance to division staff.
• Develop and maintain the Academic Programming intranet site based on customer feedback.
• Coordinate the curriculum development process and track project status and payments.
• Collaborate on grant-funded curriculum projects and verify grant deliverables.
• Prepare purchase requisitions and process orders in the requisition system.
• Analyze WTCS reports and administrative policies.
• Maintain program delivery and sequencing data with divisions bi-annually.
• Assist in the curriculum modification process and reporting requests.
• Assist in meeting coordination and documentation creation.

Skills

Attention to detail

Communication skills

Organizational skills

Education

Associate Degree in Administrative Assistant or related field

Tools

Workday

WIDS

SharePoint

Microsoft Office Suite

Job description

Fox Valley Technical College in Appleton seeks an organized administrative assistant to support the Academic Programming department. You will manage data, coordinate documents, and act as the primary information source for staff, ensuring accuracy and timely processing.

The role includes system administration for WIDS, Workday, and SharePoint, data quality checks, budget tracking, and workflow improvements. A hybrid role at the Appleton Main Campus invites collaboration across divisions.