Career Services Frontline Admin & Events Coordinator

Fox Valley Technical College (FVTC); Appleton (WI); On-site; USD 30,000 - 35,000; Full time

Benefits offered by this job

Onsite health clinic

Fitness center

Onsite child care

Library

Tuition reimbursement

Flexible schedules / remote options

Job summary

Fox Valley Technical College (FVTC) in Appleton seeks an Administrative Assistant II for Career Services. You will be the front-line resource for students, employers, and staff, handling inquiries, scheduling, and daily office operations with a focus on exceptional customer service.

The role supports ACC offices, coordinates events, maintains calendars, assists with marketing, and ensures accessibility compliance.

Qualifications

• Associate degree in a related field required.
• 2-3 years of administrative support and customer service experience.
• Experience in an educational institution or student-facing environment preferred.
• Experience coordinating events, scheduling, and office operations.
• Experience using Handshake or similar career services platforms.

Responsibilities

• Serve as primary front-line resource for students, employers, faculty, staff, and community members, delivering exceptional customer service and guidance.
• Greet visitors, answer phones, schedule appointments, maintain calendars, and support established office procedures.
• Coordinate Career Services scheduling activities, events, and communications across the ACC and related offices.
• Support marketing, social media, accessibility initiatives, and career services technology projects.
• Assist with data entry, reporting, procurement, and general administrative workflows.

Skills

Administrative support

Customer service

Event coordination

Education

Associate Degree in Administrative Professional, Business Management, Office Administration, Marketing, Communications, or a related field

Tools

Handshake

CRM systems

Scheduling platforms

Event management systems

Job description

Fox Valley Technical College (FVTC) in Appleton seeks an Administrative Assistant II for Career Services. You will be the front-line resource for students, employers, and staff, handling inquiries, scheduling, and daily office operations with a focus on exceptional customer service.

The role supports ACC offices, coordinates events, maintains calendars, assists with marketing, and ensures accessibility compliance.