Academic Program Manager

University of Utah; Salt Lake City (UT); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dynamic individual to lead and manage the Physician Assistant Education Division. This role involves overseeing project implementation, managing staff, and ensuring the success of clinical rotations. The ideal candidate will have a strong background in higher education, demonstrated leadership skills, and a commitment to diversity and inclusion. Join a collaborative environment where your contributions will significantly impact the education and training of future healthcare professionals. If you are passionate about education and healthcare, this opportunity is perfect for you.

Benefits

Health Insurance

Retirement Plan

Professional Development Opportunities

Flexible Work Hours

Qualifications

• 3+ years of experience in budget, grant, and program management.
• Demonstrated leadership skills and effective communication required.

Responsibilities

• Manage clinical rotation schedules and ensure all requirements are met.
• Oversee recruitment and retention of program staff and manage performance.

Skills

Leadership Skills

Human Relations

Effective Communication

Education

Bachelor's degree in a related area

Job description

Priority Review Date (Note - Posting may close at any time)

Job Summary

Direct/Manage/Supervise the design and implementation of projects that carry out the mission of the Division of the Physician Assistant Education and Sciences, at the University of Utah. Develop strategies and goals to create projects offering the greatest impact to the Utah Physician Assistant Program. Determine short- and long-term project plans to meet organization goals. Assist the Faculty Director of Clinical Education to oversee the coordination and daily work activities of the program staff. Represent the interest of the PA program both inside and outside of the organization. Manage 2-3 individual contributor program staff members as a first-level manager. Responsible for hiring, firing, performance appraisals, and pay reviews. Experience in higher education and demonstrated leadership skills are preferred. This position reports to the Director of Education, Student Advising and Activities.

Responsibilities

Essential Functions

• Ensure the PA program clinical rotation schedule is up to date, rotations are in the program database, and all stakeholders are notified of changes. Arrange personal rotation referrals as appropriate.
• Manage and meet the objectives outlined for the Salt Lake Clinical Schedule, communicate rotation schedule and its changes to students in a timely manner.
• Ensure clinical requirements are in place, credentialing is done, evaluations are sent out, and affiliation agreements are in place.
• Manage Clinical Site Inventory by regularly updating the changes on clinical site personnel and preceptors. Regularly recruit adequate placement options for Clinical Year Students and Didactic Clinical Experience Students. Work with the Faculty Director of Clinical Education and clinical team faculty to identify areas of low inventory.
• Meet with students to discuss clinical rotation needs, answer questions, and respond to general questions and/or concerns through face-to-face meetings, phone calls, and/or email.
• Attend Central Scheduling Committee meetings at University of Utah Health.
• Help guide potential adjunct clinical preceptor candidates through the application process.
• Organize on-campus activities for clinical year students, including scheduling classrooms, managing lab equipment and supplies, and arranging exam proctors.
• Assist Clinical Team Faculty with return visit planning and execution.

Administrative Responsibilities

• Oversee all aspects of clinical team staff management, including recruitment and retention of assigned staff. Ensures competency of management/supervisory staff through the development and/or presentation of educational programs and through ongoing staff performance evaluation.
• Delegate to other staff members as appropriate, balancing team members’ workload.
• May participate in search committees for new hires in the division, including both staff and faculty roles.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA).

Online reports may be submitted at oeo.utah.edu.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No
• * How many years of experience do you have in budget, grant and program management?
  • Less than 1 year
  • 1 year or more, but less than 3 years
  • 3 year or more, but less than 5 years
  • 5 year or more, but less than 8 years
  • 8 years or more

Required Documents

• Resume
• Cover Letter

Optional Documents

• Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
• Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]