Academic Program Manager

University of Utah; Salt Lake City (UT); Hybrid; USD 54,000 - 55,000; Full time

Job summary

An established industry player is seeking a dynamic Phase Manager to provide essential administrative support for academic programs. This role involves coordinating with faculty and students to ensure smooth course delivery, overseeing assessments, and managing curriculum development. The ideal candidate will possess strong organizational and communication skills, along with a Bachelor's degree and experience in program management. Join a forward-thinking institution that values diversity and is committed to enhancing access to education. This exciting opportunity offers a generous benefits package and a collaborative work environment.

Benefits

Healthcare and Dental Plan Options

Tuition Reduction

UTA Pass (Bus, TRAX, & FrontRunner)

Paid Holidays

Paid Leave Time

Employer and Employee Paid Retirement

Qualifications

• Bachelor’s degree plus three years of experience in budget, grant, and program management required.
• Demonstrated human relations and effective communication skills also required.
• Advanced skills in Microsoft Office Products and database management preferred.

Responsibilities

• Serve as a key contact for phase and course directors, providing administrative support.
• Oversee the creation of yearly academic calendars and manage exam administration.
• Supervise staff members and coordinate room scheduling for phase courses.

Skills

Budget Management

Grant Management

Program Management

Microsoft Office

Communication Skills

Interpersonal Skills

Organizational Skills

Education

Bachelor's Degree in Related Area

Tools

Database Management Systems

Spreadsheets

Document Storage Systems

Job description

Monday – Friday, business hours. Hybrid work arrangements are available. This position is located at 27 S Mario Capecchi Dr. Salt Lake City, UT 84113 and is expected to begin no sooner than July 1, 2025.

VP Area

VP Area U of U Health - Academics

Department

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $54,000 – 55,000/annually

Close Date

Close Date 06/28/2025

Priority Review Date (Note - Posting may close at any time)

The phase manager position involves serving as a key contact and resource for phase and course directors, providing essential administrative and logistical support, and facilitating effective communication among faculty, staff, and students. The manager will oversee the creation of yearly academic calendars, coordinate room scheduling, and manage exam administration and longitudinal courses. Responsibilities also include some supervisory obligations, organizing curriculum subcommittee meetings, maintaining curriculum maps, and supporting continuous program improvement and supporting the development of parallel programs at branch campuses. This role is integral to ensuring the smooth operation and continuous enhancement of the SFESOM MD Program.

Our generous University staff benefits package includes but is not limited to: healthcare and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner),paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

1. Support for Phase and Course Directors:

• Serve as a contact and resource for phase directors.
• Provide administrative and logistical support to ensure the smooth operation of phase courses.
• Facilitate communication about phase between faculty, staff, and students to ensure effective course delivery.
• Create phase yearly Academic Calendar

2. Management of Phase Assessments & Courses:

• Oversee all aspects of the phase Assessments process, including tracking, scheduling, and maintaining student and faculty communication.
• Oversee the aspects of phase courses, collaborating with relevant faculty and staff, planning, implementing, and improving the course.
• Ensure the repeat assessment Canvas course is up to date and accessible for students and faculty.
• Coordinate room scheduling for the phase courses, ensuring that facilities are appropriately reserved and equipped for each session.
• Work closely with students to coordinate assessment retakes and ensure they have the necessary resources and support.
• Address any scheduling conflicts or issues that may arise, ensuring minimal disruption to the curriculum.

3. Staff Supervision:

• Supervises work of staff members; hires, evaluates, and trains staff members; approves staff time entries and leave requests; advises and directs day-to-day functions of staff; provides backup to staff as needed.

4. Room Scheduling:

• Coordinate room scheduling for all phase courses, ensuring that facilities are appropriately reserved and equipped for each session.
• Address any scheduling conflicts or issues that may arise, ensuring minimal disruption to the curriculum.

5. Exam Administration:

• Assist in the administration of student exams for phase courses.
• Oversee the proctoring of final exams for all phase courses, ensuring adherence to exam policies and maintaining a fair testing environment.
• Address any issues or concerns that arise during the exam process, providing support as needed.
• Organize and manage the phase Curriculum Meeting, ensuring all relevant stakeholders are invited and prepared.
• Take meeting minutes, track action items, and follow up on tasks as needed.
• Ensure that curriculum-related discussions are effectively documented and that decisions are clearly communicated to all involved parties.

7. Curriculum Mapping and Data Maintenance:

• Maintain and update the curriculum map for phase courses, ensuring that all relevant data (e.g., program objectives, course objectives, session objectives, and session modalities) is current and accurate.
• Assist in the collection and analysis of curriculum data as requested by leadership to ensure continuous improvement of the program.

8. Support Parallel Programs at Regional Campuses

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

An incumbent who demonstrates exceptional interpersonal, communication, and organizational skills. Demonstration should be rendered with advanced skills in Microsoft Office Products, database management, spreadsheets and document storage, and retrieval systems.

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No
• * How many years of experience do you have in budget, grant and program management?
  • Less than 1 year
  • 1 year or more, but less than 3 years
  • 3 year or more, but less than 5 years
  • 5 year or more, but less than 8 years
  • 8 years or more

Required Documents

Resume

Cover Letter

Optional Documents

Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only

Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]