Academic Program Manager

University of Utah; Salt Lake City (UT); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Academic Program Manager to support the scheduling and management of residents in a dynamic residency program. This role involves collaborating with various stakeholders to ensure effective rotation schedules and compliance with program requirements. The ideal candidate will have a strong background in program management and communication, with proficiency in essential tools like Microsoft Office and specialized systems. Join a forward-thinking institution committed to enhancing education and healthcare access for diverse communities.

Benefits

Retirement Plan

Health Insurance

Flexible Work Hours

Professional Development Opportunities

Qualifications

• 3 years of experience in budget, grant, and program management required.
• Demonstrated human relations and effective communication skills required.

Responsibilities

• Schedule residents into Family Medicine clinics and rotations.
• Prepare reports on resident status and track time away.
• Coordinate rural and special rotations for residents.

Skills

Budget Management

Program Management

Effective Communication

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Qgenda

MedHub

Job description

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Academic Program Manager works independently but collaboratively with the Residency Program Director, Associate Program Directors, Academic Programs Director, Curriculum Committee members and residents to support scheduling of the residents in the residency program.

Responsibilities

Essential Functions:

• Schedule residents into Family Medicine clinics and rotational experiences.
• Prepares reports on resident status and progress throughout various rotations.
• Tracks resident time away, including assisting residents with FMLA / LOA processes and documentation.
• Helps Program Manager to ensure residents complete ABFM requirements.
• Coordinate all rural, outside, and special rotations for resident experience; including compiling and sending necessary credentialing paperwork.
• Help to coordinate special experiences with outside clinics, departments, and learners from other programs.
• Assists Chief Residents in creating block schedules for each academic year.
• Creates elective experiences for the FM residents
• Coordinates with Chief Residents for resident sick-call coverage as needed.
• Collaborate with Core Curricular faculty to update rotation schedule templates annually, and as needed.
• Ensures accuracy of all resident clinic schedules, rotation completion, and time away.
• Coordinates with Associate Program Director and with residents interested in completing an International Language Development Rotation.
• Advises Program Director, staff, residents, students and others regarding program policies, goals and related technical issues.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Proficiency in Microsoft Office Suite (including Word, Excel, & PowerPoint), Qgenda, and MedHub systems is preferred.

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No
• * How many years of experience do you have in budget, grant and program management?
  • Less than 1 year
  • 1 year or more, but less than 3 years
  • 3 year or more, but less than 5 years
  • 5 year or more, but less than 8 years
  • 8 years or more

Required Documents

Resume

Optional Documents

Cover Letter

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]