Academic Program Manager

University of Utah; Salt Lake City (UT); Hybrid; USD 50,000 - 55,000; Full time

Job summary

An established educational institution seeks a dedicated individual to coordinate curriculum design and delivery for its educational programs. This role involves supporting program development, maintaining participant data, and fostering positive relationships within the academic community. The ideal candidate will bring experience in budget management and program coordination, contributing to the mission of improving access to education. Join a collaborative team focused on enhancing the learning experience for students and faculty alike in a supportive environment.

Benefits

Retirement Plan

Flexible Work Schedule

Professional Development Opportunities

Health Insurance

Paid Time Off

Qualifications

• 3 years of experience in budget, grant, and program management.
• Demonstrated human relations and effective communication skills.

Responsibilities

• Coordinate curriculum design and delivery for educational programs.
• Support the Assistant Dean in managing curricular changes.
• Participate in committees to develop educational initiatives.

Skills

Budget Management

Program Coordination

Communication Skills

Data Analysis

Education

Bachelor's Degree in a Related Area

Job description

Monday – Friday. This position may be eligible for a hybrid (telecommuting and in-office) rotating scheduling.

VP Area

VP Area U of U Health - Academics

Department

Department 01478 - SOD - EDUCATION

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $50,000 - 55,000

Close Date

Close Date 07/28/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Under the direction of the Director for Education and Student Life, help coordinate the following: curriculum design and development and delivery of departmental educational programs, including ongoing program assessment and improvement. Presents curricula, assembles presentations, prepares materials and supports or facilitates classes, workshops, seminars and other training services for the department. May assist with program promotion and/or implementation, budget, administration and reporting.

This position is eligible for a hybrid (telecommuting and in-office) rotating scheduling.

As a member of the School of Dentistry team, you are expected to form positive and productive relationships with peers, students, and leadership to support the mission, vision, values, and PROMISE standards of the organization. You are expected to encourage and foster a supportive and compassionate environment for all patients, students, faculty, staff, and the communities we serve.

Responsibilities

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

• Supports the Assistant Dean of Curriculum in coordinating procedures related to changes to curricular plans, including assisting in preparation and development of post-graduate programs. (approximately 40% of time)
• Supports curriculum design, development and delivery for educational programs, particularly focused within the Pathways program, Graduate Certificates, and Masters program(s), including but not limited to syllabus preparation, course scheduling, and event planning (approximately 20% of time).
• Provides support for the Office of Education and Student life by participating in committees and workgroups to develop and carry-out education programs, surveys, and other initiatives. (approximately20% of time)
• Maintains and analyzes data pertaining to program participants and efficacy.
• Acts as department liaison to program participants, community members and/or external organizations.
• May plan and coordinate outreach publicity activities by determining priorities, preparing a business plan, coordinating advertising materials and/or marketing programs to individuals and organizations.
• Initiates and follows through on the entire process associated with specific academic and student programs, including Pathways program applications and auditing registration and completion requirements.
• Conveys course information to students; may review student records for graduation requirement approval.
• Prepares records and maintains files on activities relating to certificate and master’s programs.
• Performs clerical support, as needed, including scheduling appointments, participating in faculty and departmental meetings, transcribing minutes, responding to phone calls, and typing correspondence, lectures and manuscripts.
• Plans program events, distributes itineraries and coordinates catered events.

Problem Solving

The incumbent provides independent oversight and decision making for activities related to department programs. Problems arising from these efforts will be addressed by the incumbent who will refer to their manager any issues outside of program policy and procedure guidelines.

Comments

Some travel may be required.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• 2 years of direct academic program coordination experience. OR
• Direct academic advising experience or equivalency (one year of program coordination can be substituted for two years of related work experience).

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No
• * How many years of experience do you have in budget, grant and program management?
  • Less than 1 year
  • 1 year or more, but less than 3 years
  • 3 year or more, but less than 5 years
  • 5 year or more, but less than 8 years
  • 8 years or more

Required Documents

Resume

Optional Documents

Cover Letter

Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only

Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]