Academic Program Manager

University of Utah; Salt Lake City (UT); Remote; USD 60,000 - 65,000; Full time

Job summary

An established industry player is seeking an Academic Program Manager to enhance the residency program's efficiency. In this pivotal role, you will collaborate with various stakeholders to schedule residents, track their progress, and ensure compliance with program requirements. Your expertise in budget and program management will be vital in creating a supportive environment for residents. This position offers a unique opportunity to make a significant impact on the educational journey of future healthcare professionals while working in a dynamic and collaborative setting. Join a team committed to fostering diversity and improving access to quality healthcare.

Qualifications

• 3 years of experience in budget, grant, and program management required.
• Demonstrated human relations and effective communication skills.

Responsibilities

• Schedule residents into Family Medicine clinics and rotational experiences.
• Prepare reports on resident status and progress throughout rotations.
• Coordinate all rural, outside, and special rotations for resident experience.

Skills

Budget Management

Grant Management

Program Management

Communication Skills

Human Relations

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Qgenda

MedHub

Job description

Details

Open Date 05/01/2025

Requisition Number PRN41793B

Job Title Academic Program Manager

Working Title Academic Program Manager

Job Grade E

FLSA Code Executive

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Remote

VP Area U of U Health - Academics

Department 02317 - Family Medicine Division

Location Campus

City Salt Lake City, UT

Type of Recruitment Internal to the Department

Pay Rate Range $60,000- $65,000

Close Date 05/06/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Academic Program Manager works independently but collaboratively with the Residency Program Director, Associate Program Directors, Academic Programs Director, Curriculum Committee members and residents to support scheduling of the residents in the residency program.

Responsibilities

Essential Functions:

• Schedule residents into Family Medicine clinics and rotational experiences.

• Prepares reports on resident status and progress throughout various rotations.

• Tracks resident time away, including assisting residents with FMLA / LOA processes and documentation.

• Helps Program Manager to ensure residents complete ABFM requirements.

• Coordinate all rural, outside, and special rotations for resident experience; including compiling and sending necessary credentialing paperwork.

• Help to coordinate special experiences with outside clinics, departments, and learners from other programs.

• Assists Chief Residents in creating block schedules for each academic year.

• Creates elective experiences for the FM residents

• Coordinates with Chief Residents for resident sick-call coverage as needed.

• Collaborate with Core Curricular faculty to update rotation schedule templates annually, and as needed.

• Ensures accuracy of all resident clinic schedules, rotation completion, and time away.

• Coordinates with Associate Program Director and with residents interested in completing an International Language Development Rotation.

• Advises Program Director, staff, residents, students and others regarding program policies, goals and related technical issues.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Proficiency in Microsoft Office Suite (including Word, Excel, & PowerPoint), Qgenda, and MedHub systems is preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

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