Academic Program Coordinator

ProPivotal; Cambridge (MA); On-site; USD 34,440 - 45,460; Full time

Job summary

ProPivotal is seeking an Academic Program Coordinator to support a leading educational institution. You will handle diverse administrative tasks, coordinate events, and act as the primary contact for students and faculty.

The role offers regular interaction with students and faculty, involvement in events and field trips, and growth opportunities within a collaborative academic environment. The position pays $29.00 per hour and entails onsite work with responsibilities across scheduling, records

Qualifications

• Minimum of 5 years of administrative or related experience in student services or a similar role.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational and time management skills.
• Ability to work independently and collaboratively.
• Proficiency with MS Office applications.

Responsibilities

• Respond to inquiries via phone and email.
• Assist with managing graduate student appointments, grades, and thesis submissions.
• Schedule classrooms and coordinate with other administrative staff.
• Maintain student records and admissions databases.
• Monitor expenses and process reimbursements.
• Support website updates and draft correspondence.
• Coordinate and organize educational activities and events.
• Train administrative assistants and review procedures.
• Manage Visiting Student applications and prepare event materials.
• Provide general support to the Assistant Director of Academic Programs.

Skills

Interpersonal communication

Organizational skills

Time management

Independent and collaborative work

MS Office proficiency

Tools

SAP

Concur Travel Reporting

Odyssey

Slate

FileMaker

Drupal

Job description

The Academic Program Coordinator role is a dynamic position supportinga leading educational institution. You will handle diverse administrative tasks, support educational activities, coordinate events, and serve as a primary contact for student and faculty interactions. The role offers opportunities to engage with students and faculty, participate in numerous events and field trips, and develop professional skills in a collaborative environment. This position pays $29.00 per hour.

Shift

• Onsite

Why This Job Is Awesome / Your Impact

• Engage with students and faculty regularly
• Involvement in many educational events, open houses, and field trips
• Opportunity for long-term employment and professional growth
• Contribute to a vibrant academic community and facilitate student engagement

Responsibilities

• Respond to inquiries via phone and email
• Assist with managing graduate student appointments, grades, and thesis submissions
• Schedule classrooms and coordinate with other administrative staff
• Maintain student records and admissions databases
• Monitor expenses and process reimbursements
• Support website updates and draft correspondence
• Coordinate and organize educational activities and events
• Train administrative assistants and review procedures
• Manage Visiting Student applications and prepare event materials
• Provide general support to the Assistant Director of Academic Programs

Required Skills & Experience

• Minimum of 5 years of administrative or related experience in student services or a similar role
• Excellent interpersonal, verbal, and written communication skills
• Strong organizational and time management skills
• Ability to work independently and collaboratively
• Proficiency with MS Office applications

Preferred Skills & Experience

• Knowledge of SAP, Concur Travel Reporting, Odyssey, Slate, Filemaker, Drupal, or similar systems
• Interest in student engagement and educational administration