Academic Manager

Soni; New York (NY); On-site; USD 37,000 - 45,000; Full time

Job summary

Soni is partnering with a higher education organization to recruit an Academic Manager who will oversee key academic, financial, and HR functions for the department. The role will manage payroll, budgets, personnel records, and reporting to ensure accuracy and compliance.

The ideal candidate has 2+ years of payroll, finance or administration experience, advanced Excel skills, and the ability to collaborate with faculty, students and staff to support budgeting and operations, and lead initiatives

Qualifications

• 2+ yrs' experience in payroll, finance, or administration.
• Advanced Excel skills required.

Responsibilities

• Manages payroll, reappointment, and payroll processes for student officers, casual staff, and work-study students.
• Oversees related HR transactions, prepares job postings, and collects hiring requests and supporting documentation.
• Coordinates internally to address administrative, visa, and immigration matters.
• Maintains appointment and personnel records, prepares budgets, and tracks expenses for assigned personnel categories.
• Collaborates with faculty, students, and teams to verify status, funding type, payment methods, and support levels.
• Prepares, reviews, and distributes reports related to personnel, onboarding, payroll, and student accounts.
• Identifies opportunities to enhance efficiency, e.g., a departmental student database and automated funding-approval workflow.
• Collaborates with student leaders on annual planning and budgeting.

Skills

Advanced Excel skills

Payroll/HR administration experience

Job description

We are partnering with a higher education organization seeking an Academic Manager. The Academic Manager will oversee key academic, financial, and human resources functions for the department.

Responsibilities:

• Manages the hiring, reappointment, and payroll processes for student officers, casual staff, and work-study students. Oversees related HR transactions, prepares job postings, and collects hiring requests and supporting documentation.
• Coordinates internally to address administrative, visa, and immigration matters.
• Maintains accurate appointment and personnel records, prepares budgets, and tracks actual expenses for assigned personnel categories.
• Collaborates with faculty, students, and teams to gather information on incoming and continuing students, verifying status, funding type, payment methods, and support levels.
• Prepares, reviews, and distributes transactional and analytical reports related to personnel, onboarding, payroll, and student accounts using financial and administrative systems.
• Proactively identifies and implements opportunities to enhance operational efficiency, accuracy, and quality across all work areas. Initiatives include developing a comprehensive departmental student database and creating an automated workflow for funding approvals to streamline processes and improve data management.
• Collaborates with student leaders on annual planning and provides guidance in developing and managing budgets to support group activities and events.

Requirements:

• 2+ yrs' experience in payroll, finance, administration, etc.
• Advanced excel skills

Preferred Skills:

• Experience in academic planning, academic affairs or student affairs
• AP or Purchasing experience

Compensation: $27-33/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.