Academic Operations Specialist - Dept Admin & Student Support

University of Minnesota; Duluth (MN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Paid holidays

Professional development

Tuition assistance

Healthcare benefits

Retirement plans

Employee assistance program

Job summary

University of Minnesota, Duluth is seeking an Administrative Coordinator to oversee daily department operations and serve as the primary point of contact for staff, faculty, and students. You will handle scheduling, records, and communications to support the Mechanical and Industrial Engineering Department.

Responsibilities include HR processes, course and event coordination, and collaboration with ISSS for international hires.

Qualifications

• High School Diploma/GED and four years of related office experience.
• Experience with Google Suite and MS Office apps.
• Experience with Canva for basic design.
• Familiarity with University systems is a plus.

Responsibilities

• Oversee daily operations of the department as directed by the Department Head.
• Coordinate scheduling, room usage, and calendars.
• Manage department communications, events, and newsletters.
• Assist with staff and student hiring processes and payroll verification.
• Maintain personnel records and onboarding with ISSS.

Skills

Customer service

Organization

Communication

Multitasking

Education

High School Diploma/GED

Tools

Google Suite

Microsoft Office

Canva

Job description

University of Minnesota, Duluth is seeking an Administrative Coordinator to oversee daily department operations and serve as the primary point of contact for staff, faculty, and students. You will handle scheduling, records, and communications to support the Mechanical and Industrial Engineering Department.

Responsibilities include HR processes, course and event coordination, and collaboration with ISSS for international hires.