Academic Operations & Programs Coordinator

Alabama State University; Montgomery (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Alabama State University, Academic Affairs, invites applications for the Academic Operations Coordinator position. The role provides administrative and operational support to the Office of Academic Affairs, serving as a primary contact for faculty, staff, students, and external stakeholders.

Responsibilities include calendar management, meeting coordination, travel arrangements, records management, event planning, and preparing reports and communications, all while upholding discretion and

Qualifications

• Bachelor's degree required with excellent organizational, communication, and customer service skills.
• Proficiency in Microsoft Office Suite and ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities simultaneously.

Responsibilities

• Provide administrative support including calendar management, scheduling meetings, and coordinating appointments.
• Prepare correspondence, reports, presentations, meeting agendas, minutes, and other official documents.
• Screen and respond to telephone calls, emails, and inquiries, directing matters to appropriate personnel as needed.
• Maintain confidential files, records, and documents in accordance with university policies and procedures.
• Coordinate travel arrangements, reimbursements, and expense documentation.
• Manage daily office operations and ensure efficient information flow within the department.
• Coordinate preparation and submission of departmental reports and required documentation.
• Assist with planning and coordinating workshops, leadership programs, training sessions, meetings, and special events.
• Coordinate event logistics including facility reservations, registration, materials preparation, catering, and participant communications.
• Maintain participant records and attendance data for programs and events.
• Support marketing and communication efforts related to academic enhancement and leadership development initiatives.
• Draft and distribute communications and informational materials.
• Maintain accurate records and databases related to departmental activities and programs.
• Compile data and assist in preparing reports, presentations, and assessment documentation.
• Generate routine reports and maintain tracking systems for departmental initiatives.

Skills

Organizational skills

Communication

Customer service

Multitasking

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Database management systems

Job description

Alabama State University, Academic Affairs, invites applications for the Academic Operations Coordinator position. The role provides administrative and operational support to the Office of Academic Affairs, serving as a primary contact for faculty, staff, students, and external stakeholders.

Responsibilities include calendar management, meeting coordination, travel arrangements, records management, event planning, and preparing reports and communications, all while upholding discretion and