Academic Operations & Governance Assistant

Southeast Missouri State University; Cape Girardeau (MO); On-site; USD 36,000 - 52,000; Full time

Job summary

Southeast Missouri State University is seeking an Administrative Assistant in the Department of Mass Media, Art and Design. This full-time role supports campus office operations, governance activities, and faculty services, coordinating with River Campus staff to ensure consistent service.

The position requires a high school diploma or GED, strong Microsoft Office proficiency, excellent organization, and outstanding communication skills.

Qualifications

• High school diploma or GED required.
• Proficiency with Word, Excel, Outlook and ability to learn university systems.
• Excellent organization and time management.
• Strong interpersonal, verbal and written communication.
• Experience with budgeting, purchasing, or financial processes is a plus.
• Experience supervising, training, or coordinating student employees is a plus.

Responsibilities

• Serve as the primary administrative support for main campus academic office operations, departmental governance and faculty support.
• Cross-train and coordinate with the primary administrative support for the River Campus academic office to ensure consistent departmental service.
• Coordinate department meetings, agendas, minutes, elections, committee records, and policy documentation.
• Manage course scheduling, textbook adoption, advising assignments, enrollment overrides, and waitlists.
• Maintain faculty personnel files, accreditation documentation, assessment records, and confidential departmental records.
• Coordinate faculty travel, professional development, hiring paperwork, and onboarding.
• Process departmental purchasing, budget transactions, expense reports, and student media administrative support.
• Provide front-office reception and support to current and prospective students.
• Train and supervise student office employees and coordinate daily office workflow.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Independent work

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Southeast Missouri State University is seeking an Administrative Assistant in the Department of Mass Media, Art and Design. This full-time role supports campus office operations, governance activities, and faculty services, coordinating with River Campus staff to ensure consistent service.

The position requires a high school diploma or GED, strong Microsoft Office proficiency, excellent organization, and outstanding communication skills.