Administrative Assistant - Mass Media, Art and Design

Southeast Missouri State University; Cape Girardeau (MO); On-site; USD 36,000 - 52,000; Full time

Job summary

Southeast Missouri State University is seeking an Administrative Assistant in the Department of Mass Media, Art and Design. This full-time role supports campus office operations, governance activities, and faculty services, coordinating with River Campus staff to ensure consistent service.

The position requires a high school diploma or GED, strong Microsoft Office proficiency, excellent organization, and outstanding communication skills.

Qualifications

• High school diploma or GED required.
• Proficiency with Word, Excel, Outlook and ability to learn university systems.
• Excellent organization and time management.
• Strong interpersonal, verbal and written communication.
• Experience with budgeting, purchasing, or financial processes is a plus.
• Experience supervising, training, or coordinating student employees is a plus.

Responsibilities

• Serve as the primary administrative support for main campus academic office operations, departmental governance and faculty support.
• Cross-train and coordinate with the primary administrative support for the River Campus academic office to ensure consistent departmental service.
• Coordinate department meetings, agendas, minutes, elections, committee records, and policy documentation.
• Manage course scheduling, textbook adoption, advising assignments, enrollment overrides, and waitlists.
• Maintain faculty personnel files, accreditation documentation, assessment records, and confidential departmental records.
• Coordinate faculty travel, professional development, hiring paperwork, and onboarding.
• Process departmental purchasing, budget transactions, expense reports, and student media administrative support.
• Provide front-office reception and support to current and prospective students.
• Train and supervise student office employees and coordinate daily office workflow.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Independent work

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Administrative Assistant

Department of Mass Media, Art and Design

Full-Time

Designed to complement the River Campus department office/Crisp Museum (operations) position while serving as the department's governance and academic operations lead.

Primary Responsibilities

• Serve as the primary administrative support for main campus academic office operations, departmental governance and faculty support.
• Cross-train and coordinate with the primary administrative support for the River Campus academic office to ensure consistent departmental service.
• Coordinate department meetings, agendas, minutes, elections, committee records, and policy documentation.
• Manage course scheduling, textbook adoption, advising assignments, enrollment overrides, and waitlists.
• Maintain faculty personnel files, accreditation documentation, assessment records, and confidential departmental records.
• Coordinate faculty travel, professional development, hiring paperwork, and onboarding.
• Process departmental purchasing, budget transactions, expense reports, and student media administrative support.
• Provide front-office reception and support to current and prospective students.
• Train and supervise student office employees and coordinate daily office workflow.

• High school diploma or GED.
• Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn university systems.
• Excellent organizational and time management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated ability to manage multiple priorities with frequent interruptions.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience with bookkeeping, purchasing, budget reconciliation, accounts payable/receivable, or similar financial processes.
• Commitment to outstanding customer service and maintaining positive relationships with students, faculty, staff, and external constituents.
• Experience supervising, training, or coordinating student employees or support staff is a plus.

Application Deadline

To ensure full consideration, application materials must be received by November 2, 2026. The position is available immediately and will remain open until filled.

To Apply

Complete the online application by clicking on the APPLY button at the top of the page. You must submit the following for your application materials to be complete.

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later

About Southeast Missouri State University (SEMO):

Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

SEMO Fact Book

SEMO Strategic Plan