Academic Assistant, Social and Behavioral Sciences

Casper College (WY); Casper (WY); On-site; USD 38,000 - 48,000; Full time

Job summary

Casper College is seeking an Academic Assistant to provide administrative and operational support for the Dean of Social and Behavioral Sciences, faculty, and students.

The role includes front desk management, document preparation, course material support, purchasing, budgeting updates, travel arrangements, and coordination with campus departments. Strong communication and computer skills are essential in a professional campus environment.

Qualifications

• Associate’s Degree with 3+ years in office management or customer service, OR a HS diploma with 5+ years relevant experience
• Knowledge of Casper College policies, procedures and mission
• Knowledge of FERPA regulations
• Knowledge of computer systems and software
• Knowledge of office machines and classroom equipment
• Ability to organize, prioritize and work under general direction
• Strong written and verbal communication
• High computer proficiency across software

Responsibilities

• Provide administrative support to the Dean, faculty, and students
• Manage front desk operations and customer service
• Prepare documents and reports on a timely basis
• Assist with course materials and exams
• Act as purchasing agent using p-cards and requisitions
• Maintain budget updates and financial data for the Dean
• Coordinate travel for faculty, students, and guests
• Schedule facilities and coordinate for internal/external events
• Coordinate and approve course syllabi creation at term start
• Assign students to faculty advisors

Skills

Organizational skills

Verbal & written communication

Attention to detail

Relationship building

Computer proficiency

Education

Associate’s Degree

High School Diploma/GED

Bachelor’s Degree

Tools

Google Workspace

Budgeting software

Office equipment operation

Job description

Summary:

Reporting to the Dean of Social and Behavioral Sciences, the Academic Assistant provides administrative and operational support for assigned school and faculty.

Responsibilities:

The responsibilities for the position of Academic Assistant are to provide administrative and operational support for the assigned school’s Dean, faculty, and students. The Academic Assistant assists the Dean, faculty, and students on a day-to-day basis to achieve divisional goals and to assist with the daily duties of the division and is responsible for operating the school’s front desk which includes responsibilities in office management and customer service.

• Prepare and submit documents and reports in a timely and accurate manner.
• Assist with preparation of course materials and exams.
• Act as purchasing agent for the school and its departments through the use of p-cards, requisitions and cash purchases.
• Prepare work orders, key requisitions and purchase card statements as needed.
• Accurately maintain school and department financial information and data, delivering weekly/monthly budget updates for the Dean.
• Maintain appropriate supplies, materials and equipment for the office.
• Communicate web page changes for the school through collaboration with the College Strategic Communications and Marketing office.
• Interact with our internal and external communities in a professional manner.
• Assist facilities coordinator in scheduling and contracting for facilities by internal and external entities.
• Arrange travel for faculty, students, guest artists, and lecturers including coordinating flights, car rental, hotel accommodations and meals.
• Apprise the Dean of potential issues within the school and departments as appropriate.
• Work collaboratively with various individuals and departments across campus, including any office assistants that may be employed by the Dean.
• Direct the work of student employees that may be employed by the Dean to assist with office responsibilities.
• Assist the Dean in maintaining professional, safe, and inviting classroom spaces and equipment for course instruction.
• Maintain confidentiality of student and faculty information.
• Perform a variety of other duties as assigned.
• Coordinate and approve the creation of course syllabi at the start of each academic term.
• Assign students to appropriate faculty advisors.

Minimum Qualifications:

• Associate’s Degree from an accredited institution with a minimum of 3 years of relevant experience in an office management or customer service-based position, OR a High School Diploma/GED with a minimum of 5 years relevant experience as previously listed
• Knowledge of Casper College policies, procedures and mission statement
• Knowledge of FERPA regulations regarding student records
• Knowledge of operation of a variety of computer systems and software
• Knowledge of operation and maintenance of various office machines and classroom equipment
• Effectively organize and prioritize work and accomplish tasks under general direction
• Work efficiently with accuracy and attention to detail
• Communicate effectively, both verbally and in writing
• Operate with a high level of computer proficiency in a variety of computer software
• Establish and maintain effective working relationships with others

Desired Qualifications:

• Bachelor’s Degree from an accredited institution
• Familiarity with Google Workspace Products, such as Drive
• Experience with event planning and coordination

Note to Candidates:

• Employment is contingent upon a successful background check.
• This is a full-time, benefited position.
• If applicable, official transcripts must be provided at the time of hire.

Disclaimer:

The duties and responsibilities described are not a comprehensive list and the scope of the job may change as necessitated by business demands.