Administrative Services Specialist II

State of Tennessee; Knoxville (TN); On-site; USD 44,000 - 54,000; Full time

Job summary

State of Tennessee in Knoxville is seeking an Admin Services Assistant at a full-time level. Under supervision, you will support program operations with staff administrative duties, maintain records, and serve as liaison with the public and other agencies.

You will assist in budget preparation, grant monitoring, and procurement tasks, while contributing to policy interpretation and process improvements. Strong organizational and communication skills are essential.

Qualifications

• Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis.
• OR One year of professional administrative services experience with the State of Tennessee.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
• Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
• Interprets and enforces existing policies and methods. Analyzes pertinent policies and procedures to make recommendations for improvements.
• Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
• Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
• May make work assignments to staff in order to achieve agency objectives. May train less experienced staff.

Skills

Active learning and listening

Coordination

Critical thinking

Judgment and decision making

Time management

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee in Knoxville is seeking an Admin Services Assistant at a full-time level. Under supervision, you will support program operations with staff administrative duties, maintain records, and serve as liaison with the public and other agencies.

You will assist in budget preparation, grant monitoring, and procurement tasks, while contributing to policy interpretation and process improvements. Strong organizational and communication skills are essential.