Executive Administrative Coordinator - Finance & Faculty Ops

The University of Tennessee Health Sciences – College of Medicine; Memphis (TN); On-site; USD 23,000 - 32,000; Full time

Job summary

The University of Tennessee Health Sciences – College of Medicine seeks an Administrative Coordinator to provide operational support for administration, financial processing, and executive services within the COM.

This role requires attention to detail and the ability to manage multiple tasks, including high-level searches, ledger reconciliation, travel coordination, and timely handling of correspondence in a fast-paced academic environment.

Qualifications

• Four (4) years of administrative experience, preferably in higher education.
• Associate’s Degree and two (2) years of administrative experience; OR Bachelor’s Degree in lieu of experience.
• Strong attention to detail and ability to verify accuracy in high-stakes documentation.
• Proficiency in Excel (including sorting, compiling data, and pivot tables) and comfort with workflow systems (DASH, Agiloft).

Responsibilities

• Provides high-level administrative support to Finance, Faculty Affairs, and Faculty Development areas.
• Manages administrative processes for high-level COM searches, including leadership searches.
• Reviews submissions for accuracy, completeness, and approvals.
• Assists with ledger reconciliation and financial processing tasks.
• Coordinates travel and entertainment arrangements for office personnel and guests.
• Monitors shared inbox, drafts responses, and tracks inquiries to resolution.

Skills

Attention to detail

Multitasking

Professional discretion

Customer service & communication

Pivot tables

Education

High School Diploma or GED

Associate’s Degree preferred

Bachelor’s Degree in lieu of experience

Tools

Microsoft Excel

Pivot tables

DASH

Agiloft

Job description

The University of Tennessee Health Sciences – College of Medicine seeks an Administrative Coordinator to provide operational support for administration, financial processing, and executive services within the COM.

This role requires attention to detail and the ability to manage multiple tasks, including high-level searches, ledger reconciliation, travel coordination, and timely handling of correspondence in a fast-paced academic environment.