Project Coordinator - Per Diem

UMass Chan Medical School; Worcester (MA); On-site; USD 52,000 - 64,000; Full time

Job summary

UMass Chan Medical School Worcester seeks a Project Coordinator I to support multiple departmental projects and operational efforts under the Director's direction. You will organize activities, track progress, prepare reports, and coordinate with staff and external partners.

The role requires a bachelors degree, at least one year of project coordination experience, and strong communication and teamwork skills. Proficiency with Word, Excel, PowerPoint, and project management tools is expected.

Qualifications

• Bachelor's degree in business administration, a related field, or equivalent experience.
• 1 year of experience coordinating and planning projects.
• Ability to work in a team and meet performance deadlines in a dynamic environment.
• Excellent oral and written communication skills necessary to interact with clients and staff.
• Demonstrated experience using computer-based tools including email, word processing, spreadsheets and databases.

Responsibilities

• Organize and plan work activities of the Department for review with appropriate senior staff.
• Implement and manage tasks in accordance with departmental objectives.
• Participate as a member of project teams.
• Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects.
• Maintain project plans in Microsoft Project and produce related project reports.
• Compile and analyze data, and draft project reports for review by senior staff.
• Initiate and maintain contact with key personnel including staff, department heads and external parties.
• Update the Director or designee on project details and changes in a timely manner.
• Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details.
• Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff.
• Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio.
• Develop and maintain time schedules for department staff, project events and office activities.
• Maintain project files and support materials.
• Perform other duties as required.

Skills

Teamwork

Communication

Time management

Data analysis

Education

Bachelor's degree in business administration

Tools

Microsoft Word

PowerPoint

Visio

Microsoft Project

Job description

GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.

Major Responsibilities

• Organize and plan work activities of the Department for review with appropriate senior staff
• Implement and manage tasks in accordance with departmental objectives
• Participate as a member of project teams
• Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
• Maintain project plans in Microsoft Project and produce related project reports
• Compile and analyze data, and draft project reports for review by senior staff
• Initiate and maintain contact with key personnel including staff, department heads and external parties
• Update the Director or designee on project details and changes in a timely manner
• Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
• Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
• Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
• Develop and maintain time schedules for department staff, project events and office activities
• Maintain project files and support materials
• Perform other duties as required.

Required Qualifications

• Bachelors degree in business administration, a related field, or equivalent experience
• 1 year of experience coordinating and planning projects
• Ability to work in a team and meet performance deadlines in a dynamic environment
• Excellent oral and written communication skills necessary to interact with clients and staff
• Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.

The University of Massachusetts Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.