Academic HR & Dossier Specialist

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus is seeking an AP analyst to manage academic personnel matters for 27 ladder faculty, 8 non-ladder, 22 Postdocs, and all appointees across EEB, CaSB and Stunt Ranch. You will oversee new positions, recruitment, payroll, and dossiers, ensure policy compliance, and provide data to support departmental initiatives and committees.

You will interface with the Department Chair, Vice Chair, CAO, and other units to

Qualifications

• Working knowledge of UCLA academic personnel and payroll policies, procedures, and processes.
• Broad knowledge of Departmental and University policies and procedures (Call, APM, UCLA Policies).
• Analytical ability to interpret policies and convey information in writing.
• Ability to set priorities and manage interruptions and deadlines.
• Excellent interpersonal skills with diverse stakeholders.
• Strong written and verbal communication.
• Proficient with Microsoft Word, Excel, Access, Outlook, etc.
• Ability to review dossiers, payroll data for accuracy.
• Strong listening skills and independent work capability.
• Organizational skills for managing electronic and physical files.
• Working knowledge of UCPath to process payroll/transactions.
• Ability to generate pay accurately and by deadlines using UC systems.
• Knowledge of UC healthcare benefits and other eligible benefits (FMLA).
• Ability to compute payroll ratio rates and percentages.
• Knowledge of university fund accounting and ledgers.
• Confidentiality of records and discretion.
• Knowledge of Cognos/CDW to pull UCPath reports.
• Knowledge of alien tax information, immigration and employment requirements (Preferred).

Responsibilities

• Manage academic personnel matters for 27 ladder faculty, 8 non-ladder, 22 Postdocs, and other appointees.
• Handle new position creation, recruitment, hiring, payroll, labor relations, and dossiers.
• Prepare employment contracts and assemble information for policies and procedures.
• Support departmental initiatives and committee work with data and reports.
• Ensure accuracy and compliance for all payroll/personnel transactions.
• Serve as liaison to Chair, Vice Chair, CAO, and other units.

Skills

Academic personnel systems

Payroll policies

Policy interpretation

Analytical thinking

Prioritization

Interpersonal skills

Written communication

Microsoft Office

Data accuracy

Independent work

File management

UCPath knowledge

Dossier systems

UC Recruit

OPUS

Interfolio

I-9 Tracker

UC OATS

TRS knowledge

Education

Bachelor's Degree in related area or equivalent

Tools

UCPath

Dossier database

UC Recruit

OPUS

Interfolio

I-9 Tracker

dossier database

UC Oats

TRS

Job description

The Regents of the University of California on behalf of their Los Angeles Campus is seeking an AP analyst to manage academic personnel matters for 27 ladder faculty, 8 non-ladder, 22 Postdocs, and all appointees across EEB, CaSB and Stunt Ranch. You will oversee new positions, recruitment, payroll, and dossiers, ensure policy compliance, and provide data to support departmental initiatives and committees.

You will interface with the Department Chair, Vice Chair, CAO, and other units to