Academic Personnel Analyst

UCLA; Los Angeles (CA); On-site; USD 70,000 - 105,000; Full time

Job summary

The UCLA Department of Ecology and Evolutionary Biology seeks an AP Analyst to manage academic personnel matters for ladder faculty, postdocs, and all academic appointees across EEB, CaSB and Stunt Ranch. You will handle new positions, recruitment, payroll, labor relations, and dossier submissions, serving as a liaison to campus offices.

This full-time, on-site role emphasizes accuracy, policy compliance, and data-driven support for department initiatives, with opportunities to contribute to

Qualifications

• Familiarity with UCLA academic personnel and payroll policies and procedures.
• Ability to interpret policies and communicate clearly in writing and speech.
• Strong organizational skills to manage multiple dossiers and deadlines.
• Experience with confidential data and complex payroll transactions.

Responsibilities

• Manage payroll/personnel transactions for academic appointments across multiple units.
• Create new positions, recruitment, hiring, and contract administration.
• Prepare employment contracts and dossiers for faculty and scholars.
• Support policy implementation and data provision for departmental initiatives.

Skills

Academic personnel policies

Payroll processing

Data analysis

Communication

Dossier preparation

UC systems knowledge

Attention to detail

Information confidentiality

Education

Bachelor's Degree in related area

Tools

UCPath

Dossier database

UC Recruit

OPUS

Interfolio

I-9 Tracker

Job description

Department Summary

The UCLA Department of Ecology and Evolutionary Biology pioneers research on evolution, ecosystems, and species behavior, seamlessly linking basic science with practical challenges. It offers a hands‑on, interdisciplinary learning environment that emphasizes fieldwork, innovative lab studies, and collaboration on issues like conservation and climate change—all while honoring the cultural heritage of its community.

Position Summary

The AP analyst is responsible for academic personnel matters for 27 full time ladder faculty, 8 non‑ladder, 22 Postdoctoral Scholars and all academic appointees employed in the EEB, CaSB and Stunt Ranch. This includes new position creation, recruitment, hiring, payroll, labor relations, and academic advancement dossier submissions. The Analyst will generate academic dossiers, prepare employment contracts, gather and analyze information to support academic policies and procedures, development and provide data to support numerous departmental initiatives and committee work. The Analyst is responsible for the accuracy and compliance for all payroll/personnel transactions for academic personnel. The analyst will serve as a resource to the Department Chair, Vice Chair, Chief Administrative Officer and as the departmental liaison to other key University administrative units to coordinate these actions.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 1. Working knowledge of UCLA academic personnel and payroll policies, procedures, and processes. 2. Broad based and detailed working knowledge of Departmental and University policies and procedures, specifically; The Call, Academic Personnel Manual, UCLA Policies and Procedures Manuals, and affirmative action policies 3. Analytical ability in interpreting policies and procedures and the ability to accurately convey information verbally and in writing. 4. Demonstrated skill in setting priorities, which accurately reflect relative importance of job responsibilities to complete work in a timely manner when there are frequent interruptions, changes in workload, and competing deadlines. 5. Excellent interpersonal skills to communicate and interact effectively, courteously, and diplomatically with individuals or groups representing various backgrounds and at various levels in the organization. 6. Ability to communicate effectively using appropriate grammar and vocabulary. Skill in writing clear, concise, logical, and grammatically correct forms, correspondence, and memos. 7. Demonstrated ability to operate a personal computer and various office- related software (such as Microsoft Word, Excel, Access, Outlook, etc.) - 8. Ability to think critically to review detailed dossiers, payroll data, and other materials to catch discrepancies and inaccuracies. 9. Demonstrated listening skills to accurately understand instructions and to carry out related tasks. 10. Demonstrated ability to work independently with minimal supervision, take initiative, problem-solve, and follow-up to completion. 11. Skill in systematically organizing and maintaining materials, information, and files (electronic and physical) to effectively accomplish duties and tasks (Required)
• 12. Skill in using other UCLA on-line systems, such as UCPath, Dossier database, UC Recruit, OPUS, Interfolio, I-9 Tracker, dossier database, UC Oats, and TRS 13. Working knowledge of UCPath to process a wide range of personnel and payroll transactions according to University procedures 14. Demonstrated knowledge of and skill in using UC systems to generate pay accurately and by established deadlines 15. Working knowledge of University healthcare benefits and eligibility requirements, as well as other benefits, such as FMLA, as they pertain to academic employees. 16. Demonstrated skill in computing ratio rates and percentages to process monthly payroll. 17. Knowledge of University fund accounting systems and ability to review and understand accounting documents and ledgers. 18. Working knowledge of University policy and Federal regulations concerning confidentiality of records. Ability to handle confidential and sensitive information with discretion. 19. Working knowledge of Cognos/CDW to pull reports from UCPath. 20. Working knowledge of alien tax information, immigration, and employment requirements (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

This is a full-time, salaried position and requires availability during standard operational hours.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Academic%20Human%20Resources%20Analyst%203%20CX%20(TBD_1000391)