Academic Personnel Analyst

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus is seeking an AP analyst to manage academic personnel matters for 27 ladder faculty, 8 non-ladder, 22 Postdocs, and all appointees across EEB, CaSB and Stunt Ranch. You will oversee new positions, recruitment, payroll, and dossiers, ensure policy compliance, and provide data to support departmental initiatives and committees.

You will interface with the Department Chair, Vice Chair, CAO, and other units to

Qualifications

• Working knowledge of UCLA academic personnel and payroll policies, procedures, and processes.
• Broad knowledge of Departmental and University policies and procedures (Call, APM, UCLA Policies).
• Analytical ability to interpret policies and convey information in writing.
• Ability to set priorities and manage interruptions and deadlines.
• Excellent interpersonal skills with diverse stakeholders.
• Strong written and verbal communication.
• Proficient with Microsoft Word, Excel, Access, Outlook, etc.
• Ability to review dossiers, payroll data for accuracy.
• Strong listening skills and independent work capability.
• Organizational skills for managing electronic and physical files.
• Working knowledge of UCPath to process payroll/transactions.
• Ability to generate pay accurately and by deadlines using UC systems.
• Knowledge of UC healthcare benefits and other eligible benefits (FMLA).
• Ability to compute payroll ratio rates and percentages.
• Knowledge of university fund accounting and ledgers.
• Confidentiality of records and discretion.
• Knowledge of Cognos/CDW to pull UCPath reports.
• Knowledge of alien tax information, immigration and employment requirements (Preferred).

Responsibilities

• Manage academic personnel matters for 27 ladder faculty, 8 non-ladder, 22 Postdocs, and other appointees.
• Handle new position creation, recruitment, hiring, payroll, labor relations, and dossiers.
• Prepare employment contracts and assemble information for policies and procedures.
• Support departmental initiatives and committee work with data and reports.
• Ensure accuracy and compliance for all payroll/personnel transactions.
• Serve as liaison to Chair, Vice Chair, CAO, and other units.

Skills

Academic personnel systems

Payroll policies

Policy interpretation

Analytical thinking

Prioritization

Interpersonal skills

Written communication

Microsoft Office

Data accuracy

Independent work

File management

UCPath knowledge

Dossier systems

UC Recruit

OPUS

Interfolio

I-9 Tracker

UC OATS

TRS knowledge

Education

Bachelor's Degree in related area or equivalent

Tools

UCPath

Dossier database

UC Recruit

OPUS

Interfolio

I-9 Tracker

dossier database

UC Oats

TRS

Job description

Department Summary

The UCLA Department of Ecology and Evolutionary Biology pioneers research on evolution, ecosystems, and species behavior, seamlessly linking basic science with practical challenges. It offers a hands-on, interdisciplinary learning environment that emphasizes fieldwork, innovative lab studies, and collaboration on issues like conservation and climate change - while honoring the cultural heritage of its community.

Position Summary

The AP analyst is responsible for academic personnel matters for 27 full time ladder faculty, 8 non-ladder, 22 Postdoctoral Scholars and all academic appointees employed in the EEB, CaSB and Stunt Ranch. This includes new position creation, recruitment, hiring, payroll, labor relations, and academic advancement dossier submissions. The Analyst will generate academic dossiers, prepare employment contracts, gather and analyze information to support academic policies and procedures, development and provide data to support numerous departmental initiatives and committee work. The Analyst is responsible for the accuracy and compliance for all payroll/personnel transactions for academic personnel. The analyst will serve as a resource to the Department Chair, Vice Chair, Chief Administrative Officer and as the departmental liaison to other key University administrative units to coordinate these actions.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 1. Working knowledge of UCLA academic personnel and payroll policies, procedures, and processes.
• 2. Broad based and detailed working knowledge of Departmental and University policies and procedures, specifically; The Call, Academic Personnel Manual, UCLA Policies and Procedures Manuals, and Aff
• 3. Analytical ability in interpreting policies and procedures and the ability to accurately convey information verbally and in writing.
• 4. Demonstrated skill in setting priorities, which accurately reflect relative importance of job responsibilities to complete work in a timely manner when there are frequent interruptions, changes in workload, and competing deadlines.
• 5. Excellent interpersonal skills to communicate and interact effectively, courteously, and diplomatically with individuals or groups representing various backgrounds and at various levels in the organization.
• 6. Ability to communicate effectively using appropriate grammar and vocabulary. Skill in writing clear, concise, logical, and grammatically correct forms, correspondence, and memos.
• 7. Demonstrated ability to operate a personal computer and various office- related software (such as Microsoft Word, Excel, Access, Outlook, etc.)
• 8. Ability to think critically to review detailed dossiers, payroll data, and other materials to catch discrepancies and inaccuracies.
• 9. Demonstrated listening skills to accurately understand instructions and to carry out related tasks.
• 10. Demonstrated ability to work independently with minimal supervision, take initiative, problem-solve, and follow-up to completion.
• 11. Skill in systematically organizing and maintaining materials, information, and files (electronic and physical) to effectively accomplish duties and tasks (Required)
• 12. Skill in using other UCLA on-line systems, such as UCPath, Dossier database, UC Recruit, OPUS, Interfolio, I-9 Tracker, dossier database, UC Oats, and TRS
• 13. Working knowledge of UCPath to process a wide range of personnel and payroll transactions according to University procedures
• 14. Demonstrated knowledge of and skill in using UC systems to generate pay accurately and by established deadlines
• 15. Working knowledge of University healthcare benefits and eligibility requirements, as well as other benefits, such as FMLA, as they pertain to academic employees.
• 16. Demonstrated skill in computing ratio rates and percentages to process monthly payroll.
• 17. Knowledge of University fund accounting systems and ability to review and understand accounting documents and ledgers.
• 18. Working knowledge of University policy and Federal regulations concerning confidentiality of records. Ability to handle confidential and sensitive information with discretion.
• 19. Working knowledge of Cognos/CDW to pull reports from UCPath.
• 20. Working knowledge of alien tax information, immigration, and employment requirements (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

This is a full-time, salaried position and requires availability during standard operational hours.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Academic Human Resources Analyst 3 CX (TBD_1000391)