Academic Department Administrative Specialist

Ursinus College; Collegeville (PA); On-site; USD 42,000 - 52,000; Full time

Job summary

Ursinus College in Collegeville, PA is seeking an Academic Department Administrative Support to assist faculty and staff in academic departments, manage department websites, coordinate events, and handle confidential records. The role collaborates with the Office of Academic Affairs and colleagues to ensure smooth operations.

The position focuses on department administration, communications, data handling, and student support, with a strong emphasis on discretion and collaboration across teams

Qualifications

• Associate Degree or minimum two years clerical/administrative experience in an educational environment is preferred.
• Strong interpersonal, organizational and communication skills, both written and oral.
• Excellent computer skills including proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and willingness to learn additional computer programs.
• Demonstrated initiative to work independently and as part of a team.
• Ability to multi-task, problem-solve, manage processes, and maintain flexibility.
• High degree of discretion dealing with confidential information.

Responsibilities

• Provide administrative support for faculty and staff in academic departments under the direction of the department chairperson.
• Assist department chairs with department and program administration and processes.
• Manage department/program websites and collaborative online workspaces; handle internal and external communications.
• Maintain confidential records and assist with data collection and budget management.
• Coordinate projects, tasks and events, including faculty searches; support student services as appropriate.

Skills

Interpersonal skills

Organizational skills

Communication skills

Independent work

Team collaboration

Education

Associate Degree

Tools

Microsoft Office

Job description

Ursinus College in Collegeville, PA is seeking an Academic Department Administrative Support to assist faculty and staff in academic departments, manage department websites, coordinate events, and handle confidential records. The role collaborates with the Office of Academic Affairs and colleagues to ensure smooth operations.

The position focuses on department administration, communications, data handling, and student support, with a strong emphasis on discretion and collaboration across teams