Administrative Assistant PT

Ursinus College; Collegeville (PA); Sur place; USD 42 000 - 52 000; Plein temps

Résumé du poste

Ursinus College in Collegeville, PA is seeking an Academic Department Administrative Support to assist faculty and staff in academic departments, manage department websites, coordinate events, and handle confidential records. The role collaborates with the Office of Academic Affairs and colleagues to ensure smooth operations.

The position focuses on department administration, communications, data handling, and student support, with a strong emphasis on discretion and collaboration across teams

Qualifications

• Associate Degree or minimum two years clerical/administrative experience in an educational environment is preferred.
• Strong interpersonal, organizational and communication skills, both written and oral.
• Excellent computer skills including proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and willingness to learn additional computer programs.
• Demonstrated initiative to work independently and as part of a team.
• Ability to multi-task, problem-solve, manage processes, and maintain flexibility.
• High degree of discretion dealing with confidential information.

Responsabilités

• Provide administrative support for faculty and staff in academic departments under the direction of the department chairperson.
• Assist department chairs with department and program administration and processes.
• Manage department/program websites and collaborative online workspaces; handle internal and external communications.
• Maintain confidential records and assist with data collection and budget management.
• Coordinate projects, tasks and events, including faculty searches; support student services as appropriate.

Connaissances

Interpersonal skills

Organizational skills

Communication skills

Independent work

Team collaboration

Formation

Associate Degree

Outils

Microsoft Office

Description du poste

The Academic Department Administrative Support addresses the needs of faculty and students by performing a range of administrative duties to support the work of academic departments. Working in collaboration with the Office of Academic Affairs and with the support of the other academic administrative assistants, the Academic Department Administrative Support staff oversees the functions of the office and serves as a liaison between administrative and academic areas of the College community.

Responsibilities

Specific Responsibilities:

Working in collaboration with the Office of Academic Affairs and under the direction of the academic department chairperson, provide administrative support for faculty and staff in academic departments, proactively assisting department and program chairs with:

• Department and program administration including implementation of college and departmental processes and procedures
• Process and information management including maintaining academic department and program websites, collaborative on-line workspaces
• Internal and external communications
• Confidential records management and reporting including data collection and budget management
• Coordinating projects, tasks, and events, including faculty searches
• Student support, as deemed appropriate by department and administrative supervisors

Other Duties:

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job.

Requirements and Qualifications

Qualifications:

• Associate Degree or minimum two years clerical/administrative experience in an educational environment is preferred.
• Strong interpersonal, organizational and communication skills, both written and oral
• Excellent computer skills including proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and willingness to learn additional computer programs.
• Demonstrated initiative to work independently and as part of a team.
• Ability to multi-task, problem-solve, manage processes, and maintain flexibility.
• High degree of discretion dealing with confidential information.

Ursinus College is a selective, independent, co-educational, residential liberal arts college of approximately 1500 students located about 25 miles northwest of center city Philadelphia. With a diverse community of students, it is an expectation of all faculty to contribute to the inclusion, engagement, and success of all students. Ursinus is an EEO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.

E-Verify:

Ursinus College participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. Employment is contingent upon completion of the Form I-9 and verification through E-Verify.

This position may be offered at a different title or level, depending on the background, qualifications, and experience of the candidate selected.