Academic Department Coordinator

The Chronicle Of Higher Education, Inc.; Bread Loaf (VT); On-site; USD 35,000 - 41,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Academic Department Coordinator to support faculty, staff and students and ensure compliance with college procedures.

The role supports academic departments during the year, typically from mid-August through mid-June with benefits continuing during the inactive summer months. You will document operations, coordinate course offerings and student placements for registration, assist with budgeting and events, and liaise across offices.

Qualifications

• Associates degree required; Bachelor's degree preferred or 5 years of administrative experience.

Responsibilities

• Ensures departmental/programmatic stability and institutional knowledge through documentation and personal experience, especially during department chair/program director transitions (every 1-3 years).
• Supports and advises department chairs, program directors, and faculty members with operational, budgetary, organizational, project management, and technical expertise including College processes, policies & guidelines.
• Participates in the implementation of departmental goals and objectives.
• Administrates processes central to the academic mission including but not limited to course offerings and student placements for registration, course catalog updates, major and minor verifications, department honors, external reviews, and faculty recruiting.
• Serves as a key liaison between academic programs and all other offices, services, and students.
• Collaborates in the planning and implementation of department-hosted guest speakers, events, and field trips.
• Takes responsibility for ordering at multiple levels from basic office and academic supplies to complex equipment, supplies, and contracted services.
• Undertakes responsibilities that can vary across departments and programs.

Skills

Communication

Writing

Editing

Microsoft Office

Adobe Creative Suite

File sharing

Education

Associate degree

Bachelor's degree preferred

5 years administrative experience

Tools

Microsoft Office

Adobe Creative Suite

Job description

Academic DepartmentCoordinator

Description

Our team ofAcademic Department Coordinators advance the educational mission ofthe academic department(s) and program(s) that they serve byproviding a high level of support to faculty, staff and students,while cultivating compliance with college-wide administrativeprocedures.Thesepositions will support our academic departments and programs duringthe academic year, typically from mid-August through mid-June withhealthcare benefits continuing during the inactive summermonths.

They are benefits eligible, hourlypositions with a hiring range of $25.20 - $29.84 perhour.

Weekly, regular hours vary by position andrange from 27.5 to 38.75 hours per week.

Core Responsibilities:

• Ensuresdepartmental/programmatic stability and institutional knowledgethrough documentation and personal experience, especially duringdepartment chair/program director transitions (every 1-3years).
• Supports andadvises department chairs, program directors, and faculty memberswith operational, budgetary, organizational, project management,and technical expertise including College processes, policies &guidelines.
• Participatesin the implementation of departmental goals andobjectives.
• Administratesprocesses central to the academic mission including but not limitedto course offerings and student placements for registration, coursecatalog updates, major and minor verifications, department honors,external reviews, and faculty recruiting.
• Serves as akey liaison between academic programs and all other offices,services, and students.
• Collaboratesin the planning and implementation of department-hosted guestspeakers, events, and field trips.
• Takesresponsibility for ordering at multiple levels from basic officeand academic supplies to complex equipment, supplies, andcontracted services.
• Undertakesresponsibilities that can vary across departments andprograms.

Requirements

Works wellindependently, prioritizes essential tasks, and meets deadlinesdespite frequent interruptions.Has excellentcommunication, writing and editing skills with attention paid tofine detail as well as the ability to anticipate, recognize andcorrect errors.Demonstratesexcellent interpersonal skills and a willingness to work with awide variety of people including students, faculty, andstaff.Has excellenttechnological skills and computer literacy and is willing to learnmultiple computer programs simultaneously. Strong proficiency inMicrosoft Office, Adobe Creative Suite, and file sharingrequired.Associatesdegree required; Bachelor's degree preferred or 5 years ofadministrative experience.

Physical Demands and WorkingConditions:

Work isperformed in an office environment and requires the ability tooperate standard office equipment and keyboards.

Other:

An offer forthis position is contingent upon successful completion of acriminal background check and references.

Middlebury College is an equal-opportunityemployer where diversity, equity, and inclusion are core values. Tothis end, the College recruits talented and diverse faculty, staff,and students from across the United States and around the world.Middlebury College encourages applications from women, people ofcolor, people with disabilities, and members of other protectedclasses and historically underrepresented communities. The Collegealso invites applications from individuals who demonstrate anongoing commitment to advancing diversity, equity, and inclusion inthe workplace.