Academic Department Administrative Specialist

Indiana University Bloomington; Bloomington (IN); On-site; USD 40,000 - 42,000; Full time

Benefits offered by this job

Medical and dental insurance

Health Savings Account (HSA)

Tuition subsidy for IU courses

Paid holidays and generous time off

Job summary

Indiana University Bloomington is seeking an intermediate-level Administrative Support professional to join the Earth and Atmospheric Sciences department in Bloomington, IN. The role provides confidential Chair/faculty support, schedules meetings, and handles payroll/HR tasks and course logistics.

A strong candidate will manage multiple priorities with discretion and professional communication. The position offers full-time hours, favorable benefits, and opportunities to contribute across

Qualifications

• High school diploma or equivalent required.
• 2 years of relevant experience.
• Excellent organizational skills and ability to handle confidential information.
• Strong verbal communication and listening skills.
• Ability to manage multiple priorities and maintain composure under pressure.

Responsibilities

• Provides confidential Chair/faculty support.
• Prepares meeting materials, donor acknowledgments, and tenure/promotion materials.
• Manages course scheduling, enrollment, room reservations, and cross-listed coordination.
• Handles payroll/HR support, visas, onboarding, and related admin tasks.

Skills

Organizational skills

Confidential information handling

Verbal communication

Judgment and decision making

Multitasking

Pressure management

Education

High school diploma or equivalent

Job description

Indiana University Bloomington is seeking an intermediate-level Administrative Support professional to join the Earth and Atmospheric Sciences department in Bloomington, IN. The role provides confidential Chair/faculty support, schedules meetings, and handles payroll/HR tasks and course logistics.

A strong candidate will manage multiple priorities with discretion and professional communication. The position offers full-time hours, favorable benefits, and opportunities to contribute across