Financial Administration Coordinator

Indiana University Northwest; Bloomington (IN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy

Paid holidays

Generous paid time off

Job summary

Indiana University Bloomington is seeking a Financial Administration Coordinator to perform financial and administrative tasks with minimal supervision. You will maintain records, monitor expenditures, and support complex workflows while guiding junior staff.

Strong communication and reliability are essential to succeed in a fast-paced campus environment. Ideal candidates have a high school diploma or equivalent and at least four years of relevant experience, with proficiency in IU systems (KFS,

Qualifications

• High school diploma or equivalent required.
• Minimum 4 years of relevant experience.
• Strong communication and professional demeanor; ability to reconcile accounts and use IU systems.

Responsibilities

• Handle financial and administrative records with minimal supervision.
• Guide lower-level staff and coordinate workflows.
• Maintain financial accounts and generate reports; monitor expenditures.
• Resolve discrepancies and support audits.
• Liaise with department and other university divisions.

Skills

Communication skills

Time management

Professionalism

Initiative

Customer relations

IU systems knowledge

Workflow management

Office software

Accounting basics

Data entry

Problem solving

Education

High school diploma

Tools

KFS

HRMS

SIS

MS Office

Job description

Department Information

The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40 plus departments, 50 plus Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours in 80 plus buildings on the Bloomington campus.

The breadth of our undergraduate and graduate teaching fosters geoscience education while providing exceptional learning opportunities. Our curriculum features foundation courses in core aspects of the geological sciences, complemented by specialized training in evolving subdisciplines. Many of our courses include fieldwork, most notably those taught at the Judson Mead IU Geologic Field Station ,our permanent field campus in Montana.

Our discipline involves the interdisciplinary research and scientific study of the earth and planets. Within our subject area, specializations include biogeochemistry, geobiology, sedimentology and stratigraphy, geophysics, structural geology and tectonics, hydrogeology, economic geology and mineral and clay geology. Our work encompasses field-based, analytical, and theoretical research.

Our department offers B.S. and B.A. degree programs, an honors undergraduate program, and M.S. and Ph.D. graduate degree programs centered on research dissertations. We partner with other campus programs for the B.S. degree in Environmental Sciences.

• Assists faculty with preparing external grant proposals and monitoring expenditures.

General Responsibilities

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
• Assists in designing, documenting, and implementing processes.
• Monitors financial accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
• Serves as liaison to department and/or other university divisions.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

WORK EXPERIENCE

Required

• 4 years of relevant experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills. Ability to reconcile accounts.
• Prior demonstrated ability to apply concepts and policies to daily work functions.
• Good oral and written communication skills.
• Ability to clearly present material and make it accessible to a specific audience.

Preferred

• Familiarity with proposal requirements of external grant agencies like National Science Foundation.
• Knowledge of student award processing.
• Knowledge of IU Foundation funding processes.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$22.00 per hour to $22.86 per hour or approximately $45,760 to $47,548.80.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.