Financial Administration Specialist, Auxiliary Shared Services

Indiana University Bloomington; Bloomington (IN); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Medical insurance

Tuition subsidy

Paid holidays and leave

Retirement benefits

Job summary

Indiana University Bloomington is seeking an experienced finance professional to support the Auxiliary Shared Services team. The role focuses on accounts receivable, cash management, budgeting, reporting, and financial controls within the BL Auxiliaries and Student Life Operations.

Candidates bring a Bachelor's in finance or related field and at least two years of GL, AR, and cash management experience. Proficiency in Excel, databases, and office software is required; strong communication and

Qualifications

• Bachelor's degree in finance, business, or related field required.
• 2 years of experience with general ledger, accounts receivable, and cash management.
• Proficient communication and professionalism; strong analytical skills.

Responsibilities

• Manages accounts receivable functions and reconciles daily cash receipts across systems.
• Prepares and analyzes monthly, quarterly, annual financial reports and journals.
• Supports budgeting, forecasting, and revenue analysis; prepares working papers and schedules.
• Develops, maintains, and enhances financial reports, databases, and tools.
• Collaborates with stakeholders to resolve billing discrepancies and ensure fiscal integrity.

Skills

Proficient communication

Advanced Excel

Database skills

Time management

Problem solving

Education

Bachelor's degree in finance, business, or related field

Tools

One.IU

HRMS

IUIE

KFS

Job description

AUXILIARY SERVICES ADMINISTRAT (BA-AXAD-IUBLA)

The Bloomington (BL) Auxiliary Shared Services team uses ethical, innovative, and sustainable business practices to provide excellent customer service, convenience, and value to the entire university community. Our Shared Service Center focuses on providing efficient and effective administrative services for the BL Auxiliaries and Student Life Operations. The goal of the share services team is to create standardization and consistency finance and administrative services while ensuring cost effective practices.

Department Specific Responsibilities

• Manages accounts receivable functions, including reconciliation of daily cash receipts across multiple financial systems.
• Organizes and maintains accounting records and prepare supporting documentation for audits, including cash variance analysis and credit card reconciliations.
• Compiles, analyzes, and records financial data by preparing journal entries and maintaining accurate financial records.
• Prepares, analyzes, and distributes monthly, quarterly, annual, and ad hoc financial reports to support operational and strategic decision-making.
• Analyzes financial statements to identify budget variances, trends, and compliance with organizational policies and accounting standards.
• Supports budget development, forecasting, and user fee revenue analysis by researching, collecting, and interpreting financial data.
• Prepares budget working papers, auxiliary accruals, financial schedules, and related supporting documentation.
• Develops, maintains, and enhances financial reports, databases, spreadsheets, and reporting tools.
• Administers billing and invoicing for facility rentals, sponsorships, and faculty/staff payroll deduction memberships while monitoring account activity for accuracy and timely payment.
• Assists with the implementation, administration, and maintenance of multiple point-of-sale (POS) systems.
• Collaborates with department leaders and internal stakeholders to provide financial guidance, resolve billing discrepancies, and support sound fiscal management.
• Develops and delivers staff training to promote operational efficiency and adherence to financial policies, procedures, and best practices.
• Evaluates and improves financial and administrative workflows to enhance efficiency and effectiveness.
• Participates in departmental planning by contributing to annual goals, strategic initiatives, and biannual/annual reports.
• Provides cross-functional support by serving as a backup for finance staff and participating in departmental meetings, committees, and special projects.
• Supports department-wide events and perform additional duties as assigned by finance leadership.

General Responsibilities

• Applies knowledge to accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts independently and/or in coordination with other finance staff. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field.

WORK EXPERIENCE

• Some experience in related field.
• 2 years of experience with general ledger, accounts receivable, and cash management.

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

Preferred

• Advanced knowledge and experience with databases, spreadsheets, and other financial applications for data organization, analysis, and reporting.
• Experience with IU's financial policies and computing systems (One.IU, HRMS, IUIE, KFS).

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indiana University (IU) Bloomington Campus

Bloomington, Indiana

$53,415.00 on an annualized basis.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Career Level: Core

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.