Administrative Assistant: Scheduling, Data Entry & Records

Broward College; Florida; On-site; USD 19,000 - 22,000; Part time

Job summary

Broward College is seeking a part-time office support professional to perform a range of administrative tasks, including typing, data entry, and document preparation. You will greet visitors, answer routine inquiries, and assist with calendar management and filing as needed.

The role requires one year of office experience, basic computer and telephone skills, and strong attention to detail. This position contributes to department operations and supports a busy academic environment.

Qualifications

• High School diploma or equivalent.
• One year office experience required.
• Proficiency with standard computer and telephone equipment.

Responsibilities

• Typing a wide variety of documents; enter data and draft letters and reports.
• Greet visitors; answer inquiries; screen and route calls.
• Perform staff/operational support and liaise with other departments.
• Sort and distribute mail; prepare responses; operate office equipment.
• Maintain files and records; update documents.

Skills

Team player

Helper mindset

Computer skills

Communication with students/faculty

Education

High School diploma or equivalent

Job description

Job Description Summary

Under immediate supervision, the purpose of the job is to perform a variety of office support and/or secretarial duties for a specified unit/department. Employees in this job classification are responsible for composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. May perform duties involving general mathematical calculations. Performs related work as directed.

Job Description Summary

Under immediate supervision, the purpose of the job is to perform a variety of office support and/or secretarial duties for a specified unit/department. Employees in this job classification are responsible for composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. May perform duties involving general mathematical calculations. Performs related work as directed.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing required documentation at the time of submitting application.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

Minimum Education

• High School diploma or equivalent.
  
  

Minimum Experience

• One year office experience required.
  
  

Essential Functions

• Daily - 15%: Performs a wide variety of typing assignments which may be confidential in nature; operates a computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials
• Daily - 20%: Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required.
• Daily - 20%: Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Daily - 10%: Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
• Daily - 10%: Establishes, maintains, processes, and updates files, records, and/or other documents.
• Monthly - 10%: Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules.
• Other - 10%: Orders, stocks, and distributes office supplies.
• Other - 5%: Performs related duties as assigned.
  
  

Knowledge, Skills And Abilities

• Contributes as a team member
• Frequently acts in a helping or assistant mode
• Standard computer and telephone skills
• Ability to work with students, faculty and staff
  
  

Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Position Time Type

Part time

Position Number

P0092607

Department

Central Academics, Biological Science

Salary Range

$15.00 - $16.50 per hour (Hourly rate commensurate with education and experience)

Posting End Date

Open Until Filled

Work Schedule

Monday – Friday/Weekends/Varies

Comments

To be considered for this position, a completed online employment application form along with a resume are required.

Designated Essential Personnel

No

Special Instructions To Applicant

For positions requiring a degree, official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email the document to [e-mail] or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to the link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.

Employment is contingent upon the successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President, Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [e-mail]

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.