Academic Coordinator - School of Social Work

Northern Kentucky University; Cold Spring (KY); On-site; USD 22,000 - 31,000; Full time

Job summary

Northern Kentucky University’s School of Social Work seeks an Academic Coordinator to provide comprehensive administrative support to the program, including handling financial management, accounts payable, billing, and reporting.

This role oversees confidential files, credentialing, and new hire processes, supports GA hiring, and assists with events and external partner coordination.

Qualifications

• Bachelor's degree with 2 years of work experience.
• Strong MS Office, Excel, Adobe and Canva skills.
• Experience with SAP and Workday is helpful.
• Good time management and communication skills.

Responsibilities

• Process confidential pay & personnel documents.
• Set up faculty data & credentialing materials in Faculty Success.
• Support GA hiring for the SSW.
• Oversee confidential departmental, student, and faculty files.
• Process Separation PAPs and related paperwork for faculty & staff.
• College recruitment and event support.
• External partners support.
• Support financial management, bill pay, and reporting.

Skills

MS Office proficiency

Excel

Interpersonal skills

Data management

Attention to detail

Education

Bachelor's Degree and 2 years of work experience

Tools

SAP

Workday

Adobe

Canva

Job description

Position Title

Academic Coordinator - School of Social Work

Position Type

Regular

About the Role

This position provides comprehensive administrative support to theSchool of Social Work (SSW) and its academic programs.Responsibilities include supporting the school’s financialmanagement, accounts payable, billing, and reporting functions, aswell as providing dedicated administrative and academic support tothe programs housed within the SSW.

ESSENTIAL FUNCTIONS

Administrative Support of New Hire Process, Faculty Credentialing,and Personnel Documentation/Processes.

• Responsible for processing confidential pay & personnel(PAPS, etc.)
• Responsible for setting up faculty/instructor data &credentialing materials in Faculty Success.
• Support GA hiring for the SSW.
• Oversight for confidential departmental, student, and facultyfiles.
• Responsible for processing Separation PAPs and relatedpaperwork/ electronic inputs for Faculty & Staffpositions.
• College recruitment and event support.
• External partners support.
• Support other responsibilities as needed.

Administrative support of Financial Management, Bill Pay, andReporting Functions.

• Responsible for general financial management functions,including grants and foundation accounts.
• Responsible for processing Travel Requests and Expense Reports,Purchasing Supplies and reconciling ProCards, and TimeAdministration. Ensures compliance with all NKU guidelines. KeyDesignee for SSW (Key requests, returns, audits, etc.)
• Responsible for directly or as the backup resource for billpayment, purchase requisitions, budget transfers, revenuetransfers, vendor setup, revenue collection & bursar deposits,reconciliation of accounts, and other financial administrationrelated duties.
• Responsible for and assist the Business Officer with SSWreporting.
• Responsible directly or as the backup resource for thecoordination of grant accounts and associated paperwork withfaculty and other CHHS Staff.
• Oversight of departmental equipment/ furniture/ computerinventory (including annual reconciliations, tagging, andupgrade/replacement processes).
• Support other responsibilities as needed.

KNOWLEDGE, SKILLS AND ABILITIES

• General business and computer skills, with proficiency in MSOffice Suite (especially Excel), Adobe, and Canva. SAP and Workdayexperience is helpful, yet not mandatory. Requires good timemanagement, basic math skills, interpersonal and communicationskills, as well as the ability to adapt to change quickly.Additional competencies include strong data skills/management andattention to detail.

EDUCATION AND EXPERIENCE

• Bachelor's Degree and 2 years of work experience

Posted Salary

Minimum $19.04/hr

Work Environment & Physical Demands

Indoor desk work. Walking, occasionally lifting of boxes, anddelivery and restocking of supplies.