Academic Coordinator - School of Social Work

NKU Beta Gamma Sigma; Highland Heights (KY); On-site; USD 22,000 - 31,000; Full time

Job summary

NKU Beta Gamma Sigma is seeking an Academic Coordinator to provide extensive administrative support to the School of Social Work (SSW) and its academic programs. Responsibilities include managing financial functions, accounts payable, billing, and reporting, while supporting faculty credentialing and personnel processes.

The role also covers GA hiring coordination, maintaining confidential files, and assisting with recruitment, events, and external partnerships as needed.

Qualifications

• Bachelor’s Degree required with at least 2 years of work experience in a related role.
• Proficient in MS Office; strong Excel skills and ability to manage data.
• Ability to adapt to changing priorities and maintain attention to details.

Responsibilities

• Provide comprehensive administrative support to the School of Social Work and its programs.
• Manage financial functions including accounts payable, billing, and reporting.
• Support faculty credentialing, new hire processes, and personnel documentation.
• Assist in recruitment and event support; coordinate with external partners as needed.
• Maintain confidential files for departments, students, and faculty.

Skills

General business basics

Time management

Interpersonal skills

Data management

Education

Bachelor’s Degree

Tools

MS Excel

Adobe

Canva

SAP

Workday

Job description

Position Title:

Academic Coordinator - School of Social Work

Position Type:

Regular

About the Role:

This position provides comprehensive administrative support to the School of Social Work (SSW) and its academic programs. Responsibilities include supporting the school’s financial management, accounts payable, billing, and reporting functions, as well as providing dedicated administrative and academic support to the programs housed within the SSW.

ESSENTIAL FUNCTIONS:

Administrative Support of New Hire Process, Faculty Credentialing, and Personnel Documentation/Processes.

• Responsible for processing confidential pay & personnel (PAPS, etc.)


• Responsible for setting up faculty/instructor data & credentialing materials in Faculty Success.


• Support GA hiring for the SSW.


• Oversight for confidential departmental, student, and faculty files.


• Responsible for processing Separation PAPs and related paperwork/ electronic inputs for Faculty & Staff positions.


• College recruitment and event support.


• External partners support.


• Support other responsibilities as needed.

Administrative support of Financial Management, Bill Pay, and Reporting Functions.

• Responsible for general financial management functions, including grants and foundation accounts.


• Responsible for processing Travel Requests and Expense Reports, Purchasing Supplies and reconciling ProCards, and Time Administration. Ensures compliance with all NKU guidelines. Key Designee for SSW (Key requests, returns, audits, etc.)


• Responsible for directly or as the backup resource for bill payment, purchase requisitions, budget transfers, revenue transfers, vendor setup, revenue collection & bursar deposits, reconciliation of accounts, and other financial administration related duties.


• Responsible for and assist the Business Officer with SSW reporting.


• Responsible directly or as the backup resource for the coordination of grant accounts and associated paperwork with faculty and other CHHS Staff.


• Oversight of departmental equipment/ furniture/ computer inventory (including annual reconciliations, tagging, and upgrade/replacement processes).


• Support other responsibilities as needed.

KNOWLEDGE, SKILLS AND ABILITIES:

• General business and computer skills, with proficiency in MS Office Suite (especially Excel), Adobe, and Canva. SAP and Workday experience is helpful, yet not mandatory. Requires good time management, basic math skills, interpersonal and communication skills, as well as the ability to adapt to change quickly. Additional competencies include strong data skills/management and attention to detail.

EDUCATION AND EXPERIENCE:

• Bachelor’s Degree and 2 years of work experience

Posted Salary:

Minimum $19.04/hr

Work Environment & Physical Demands:

Indoor desk work. Walking, occasionally lifting of boxes, and delivery and restocking of supplies.