Academic Coordinator - School of Social Work

Northern Kentucky University; United States; On-site; USD 22,000 - 31,000; Full time

Job summary

Northern Kentucky University’s School of Social Work seeks an Academic Coordinator to provide comprehensive administrative support for the school and its programs. You will manage financial, accounts payable, billing, and reporting tasks while supporting faculty and staff operations.

Responsibilities include handling new hire and credentialing processes, maintaining confidential files, supporting GA hiring, and coordinating travel, purchases, and time administration.

Qualifications

• Bachelor’s degree required.
• 2+ years of work experience preferred.
• Proficiency in MS Office Suite (Excel) and data management.
• Strong written and verbal communication skills.

Responsibilities

• Administrative support of New Hire Process, Faculty Credentialing, and personnel documentation.
• Process confidential pay & personnel (PAPS) paperwork.
• Set up faculty/instructor data & credentialing in Faculty Success.
• Support GA hiring for the SSW.
• Maintain confidential departmental, student, and faculty files.
• Process Separation PAPs and related paperwork for Faculty & Staff positions.
• Provide administrative support for Financial Management, Bill Pay, and Reporting functions.
• Handle Travel Requests, Expense Reports, Purchasing Supplies, ProCard reconciliation, and Time Administration.

Skills

MS Office (Excel)

Adobe

Canva

Time management

Interpersonal skills

Communication skills

Education

Bachelor’s Degree

Tools

SAP

Workday

Job description

Position Title: Academic Coordinator - School of Social Work

Position Type: Regular

About the Role

This position provides comprehensive administrative support to the School of Social Work (SSW) and its academic programs. Responsibilities include supporting the school’s financial management, accounts payable, billing, and reporting functions, as well as providing dedicated administrative and academic support to the programs housed within the SSW.

ESSENTIAL FUNCTIONS

• Administrative Support of New Hire Process, Faculty Credentialing, and Personnel Documentation/Processes.
• Responsible for processing confidential pay & personnel (PAPS, etc.).
• Responsible for setting up faculty/instructor data & credentialing materials in Faculty Success.
• Support GA hiring for the SSW.
• Oversight for confidential departmental, student, and faculty files.
• Responsible for processing Separation PAPs and related paperwork/ electronic inputs for Faculty & Staff positions.
• College recruitment and event support.
• External partners support.
• Support other responsibilities as needed.
• Administrative support of Financial Management, Bill Pay, and Reporting Functions.
• Responsible for general financial management functions, including grants and foundation accounts.
• Responsible for processing Travel Requests and Expense Reports, Purchasing Supplies and reconciling ProCards, and Time Administration.
• Ensures compliance with all NKU guidelines.
• Key Designee for SSW (Key requests, returns, audits, etc.)
• Responsible for directly or as the backup resource for bill payment, purchase requisitions, budget transfers, revenue transfers, vendor setup, revenue collection & bursar deposits, reconciliation of accounts, and other financial administration related duties.
• Responsible for and assist the Business Officer with SSW reporting.
• Responsible directly or as the backup resource for the coordination of grant accounts and associated paperwork with faculty and other CHHS Staff.
• Oversight of departmental equipment/ furniture/ computer inventory (including annual reconciliations, tagging, and upgrade/replacement processes).
• Support other responsibilities as needed.

KNOWLEDGE, SKILLS AND ABILITIES

• General business and computer skills, with proficiency in MS Office Suite (especially Excel), Adobe, and Canva.
• SAP and Workday experience is helpful, yet not mandatory.
• Requires good time management, basic math skills, interpersonal and communication skills, as well as the ability to adapt to change quickly.
• Additional competencies include strong data skills/management and attention to detail.

EDUCATION AND EXPERIENCE

• Bachelor’s Degree and 2 years of work experience

Posted Salary: Minimum $19.04/hr

Work Environment & Physical Demands

Indoor desk work.
Walking, occasionally lifting of boxes, and delivery and restocking of supplies.

Why Work at Northern Kentucky University

At NKU, our work revolves around three things: opening doors, helping people finish what they start, and connecting learning to real life. Those pillars—Access, Completion, and Career & Community Engagement—aren’t just strategic-plan wallpaper. They shape how we hire, how we serve students, and how we show up for the region. If you want your work to matter—NKU is a place where you can see your impact every day. Introduce yourself and we’ll get in touch if there's a role that seems like a good match.

About NKU

Northern Kentucky University is a public, student-centered institution located just minutes from downtown Cincinnati. Our vision is clear: to be nationally recognized as a student-ready, regionally-engaged university that empowers diverse learners for economic and social mobility. We focus on opening doors, supporting students through graduation, and connecting learning to real opportunity in our region. NKU offers the reach of a comprehensive university with the feel of a close, collaborative campus.