Academic Coordinator

The University of New Mexico; Albuquerque (NM); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of New Mexico's Department of Communication and Journalism seeks a coordinator to serve as Graduate Advisor, Scheduler, Internship Coordinator, and Ambassador Coordinator. The role collaborates with the Department Administrator and Graduate Directors to support graduate student success and enforce policies and procedures.

The position also handles recruitment, intake, and administrative services for the Graduate Program, and may assist with fiscal administration, budgets,

Qualifications

• High school diploma or GED required with 5+ years of related experience.
• Completion of a degree from an accredited institution above the minimum education requirement may substitute for experience on a year-for-year basis.
• Experience in graduate student policies and procedures is preferred.

Responsibilities

• Graduate Advisor, Scheduler, Internship Coordinator, and Ambassador Coordinator roles.
• Coordinate with Department Chair and Department Administrator to enter courses, monitor DESR, and follow budget guidelines.
• Oversee recruitment, intake, and administrative services for the Graduate Program and provide support to faculty and staff.
• Lead department scheduling activities and manage relationships with external high schools and university partners for outreach.
• Provide back-up fiscal administration duties including budgets, contracts and grants, payroll, purchasing, reimbursements, and time entry.

Skills

Multi-tasking

Communication

Problem solving

Team collaboration

Administrative support

Education

High school diploma or GED

Job description

The Department of Communication and Journalism is seeking to hire a coordinator that will serve in many different capacities: Graduate Advisor, Scheduler, Internship Coordinator and Ambassador Coordinator.

This position will work closely with the Department Administrator and the Graduate Directors to provide guidance on day-to-day programmatic tasks related to graduate student success. These tasks include but are not limited to assisting faculty and graduate students with the implementation of policies and procedures supporting graduate student processes.

This position will coordinate the recruitment, intake, and provision of administrative services for the departmental Graduate Program and will provides associated support services to faculty and staff.

Scheduler- serve as the lead for department scheduler. This position leads and works closely with the Department Chair and DA in entering courses in the department scheduler and is familiar with Department Enrollment Status Report (DESR) on a semester-by-semester basis and working with the College to follow budget guidelines.

Internship Coordinator- responsible for all components associated with internships. Will ensure proper documentation is properly filled out, will ensure students applying for Internships meet minimum requirements. Will establish and maintain Internship relationships with firms in the greater Albuquerque community. Will directly work with faculty mentors to make sure students are successfully meeting requirements.

Ambassador Coordinator- serve as the liaison between C&J student Ambassadors and the greater Albuquerque High School community to schedule and coordinate presentations as a means of outreach and recruitment for future prospective C&J students.

Will serve as back up for the fiscal administration for the department, including but not limited to budgets, funding contracts and grants, payroll and purchasing, and reimbursements. Coordinate and serve as backup with all fiscal planning. Will serve as time entry for the department.

This position requires excellent communication and problem-solving skills and the ability to collaborate as a member of a team while serving a wide range of internal and external constituents.

****The final salary for this position is dependent upon total Education and Experience****

See the Position Description for additional information.

Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Strong ability to multi-task and manage completing priorities while meeting deadlines;
• Ability to plan, organize and facilitate special events and meetings;
• Ability to analyze and solve problems independently;
• Experience and familiarity with graduate student policies and procedures;
• Ability to perform tasks with minimal supervision;
• Experience in higher education working with faculty and students as well as members of the general public;
• A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities.