Academic Coordinator

University of New Mexico; Albuquerque (NM); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Benefits package

Tuition remission

Dependent education programs

Job summary

The University of New Mexico's Physics Astronomy Department in Albuquerque is seeking an Academic and Administrator Coordinator to act as a liaison between faculty, staff, students, and visitors, handling fiscal and administrative duties.

Responsibilities include purchasing via UNM cards and Lobo Mart, travel reimbursements, assisting with Journal Vouchers for multiple shops, hiring undergrads, coordinating seminars, time-entry, front-office supervision, and keeping daily operations running

Qualifications

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Bachelor's degree in Business, Accounting, or another related field preferred; knowledge of UNM procurement policies and procedures is a plus.

Responsibilities

• Purchase goods and services via UNM's purchasing card and web systems (Lobo Mart).
• Coordinate travel-related expenses (conferences, airfare, lodging, vehicle rentals, etc.).
• Assist Department's accountant with fiscal duties, including Journal Vouchers for the Machine Shop, Electronics Shop, and Service Centers.
• Hire undergraduate students and supervise front-office student employee.
• Coordinate seminars/meetings and manage front-office coverage; support day-to-day operations.

Skills

Customer service

Office software

Banner

Procurement policies

Communication

Education

Bachelor's degree in Business, Accounting, or related field

Tools

Microsoft Office

Banner

Job description

Position Summary

The Department of Physics and Astronomy, a
large teaching and research department located in the state-of-the-art PAIS
building, invites applications for our full-time Academic and Administrator
Coordinator opening. Under general supervision, this position
will serve as a principal liaison between faculty, staff, students, and
visitors to the Department and will handle a variety of fiscal and
administrative duties.

Responsibilities will include the purchase of
goods and services via the web and through Lobo Mart using UNM's purchasing
card process, as well as the coordination, purchase, and reimbursement of
travel-related expenses (conferences, airfare, lodging, vehicle rentals, etc.).
The individual will be responsible for assisting the Department's accountant
with fiscal duties, including processing Journal Vouchers for the Department's
Machine Shop, Electronics Shop, and Service Centers. Other areas of
responsibility will include hiring undergraduate students, coordinating
seminars/meetings, handling time entry, supervising the front-office student employee,
and managing the department's front-office coverage. As a member of our team,
this person will support a wide range of departmental activities and day-to-day
office operations.

The faculty and staff of the Department of
Physics and Astronomy work in a collegial environment and are committed to
supporting the department's teaching, research, and service endeavors, and to
the education and training of our postdoctoral fellows, graduate students, and
undergraduate students.

**** The final salary for this position is
dependent upon total education and experience ****

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor's degree in Business, Accounting, or another related field
• Knowledge of UNM's procurement policies and procedures for purchasing goods and services, to include, Purchase Orders, Purchasing Card (PCARD) Orders, and Direct Pay Invoices for reimbursements (all kinds, including travel expenses), including follow-up and process completion with attention to detail
• Excellent customer service skills and the ability to act as the principal liaison between faculty, staff, students, other departments, and/or external constituencies on day-to- day programmatic, operational, and administrative issues
• Proficiency with Microsoft Office programs, including Word, Excel, and Access
• Experience with Banner
• Excellent communication, grammar, spelling, and composition skills, as evidenced through a submitted cover letter
• Ability to remain organized and focused while multi-tasking in a busy office setting
• Ability to be flexible in day-to-day assignments and a willingness to cross-train with other office staff to provide a total range of customer service

Campus

Main - Albuquerque, NM

Department

Physics Astronomy Department (707A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Non-Exempt

Pay

Hourly: $19.76 - $23.31 Depending on Education & Experience

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

9/17/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.