Coord,Academics

The University of New Mexico; Albuquerque, Northern (NM, KY); Hybrid; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Tuition remission

Dependent education programs

Job summary

The University of New Mexico's School of Engineering, Department of Mechanical Engineering is seeking an academics coordinator to manage day-to-day fiscal, administrative, and operational tasks for the academic unit. You will liaise with students, faculty, and staff to resolve issues and support scheduling, budgeting, and purchasing.

This role requires strong customer service experience, the ability to multi-task, and familiarity with UNM policies.

Qualifications

• High school diploma or GED with 5 years of related experience.
• Experience coordinating academic/administrative tasks in a university setting.
• Familiarity with UNM policies and procedures.
• Strong problem-solving and time-management abilities.

Responsibilities

• Serve as a principal liaison between students, faculty, staff, and external constituencies on day-to-day issues.
• Monitor, reconcile, and assist with fiscal administration including budgets, funding, grants, contracts, payroll, and purchasing.
• Coordinate course scheduling with Kuali and UNM catalog processes.
• Coordinate seminars, meetings, and faculty/staff searches; evaluate event success.
• Maintain confidentiality (FERPA, HR) and multi-task across inquiries while supporting a 8 AM-5 PM schedule.

Skills

Customer service

Project management

UNM fiscal tasks

Multitasking

Communication skills

Education

High school diploma or GED

Job description

Coord,Academics

The School of Engineering, Department of MechanicalEngineering is seeking a dependable, personable individual to join our award-winningteam as an academics coordinator. This individual will plan andcoordinate day-to-day fiscal, administrative, and operational activities of anacademic unit. Working with the accountant, senior academic advisor, anddepartment chair, this person will report to the department administrator. Weare looking for an individual with a history of successful customerservice-related administrative employment, proven ability to project manageassigned tasks, worked with a variety of UNM fiscal tasks, and a willingness to work with others to make changes in schedulingand operational functions.

The successful candidate will complete a varietyofadministrative support duties for the department. This requires a rangeof skills and a knowledge of UNM policies and procedures. Specifically,this individual will:

• Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues. Resolves administrative problems, as appropriate, and/or refers problems to key faculty or staff for resolution.
• Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Have previous experience in course scheduling, Kuali, and an understanding of UNM catalog. Will work with advising, department chair, and department administrator on course scheduling.
• Coordinates and/or facilitates seminars, meetings, special projects, faculty/staff searches, and evaluates the success of these events.
• Serves as UKG time keeper with knowledge of UNM policies related to time entry and payroll.
• May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of unit objectives.
• May serve as Campus Security Authority as outlined by the Clery Act. Ability tomaintain confidential information (FERPA, HR). Ability tomulti-task, i.e. assist faculty, staff and students in various tasks oranswer inquiries, sometimes simultaneously Must be reliable and able to maintain a Monday thru Friday 8 AM-5 PM schedule.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Previous experience with monitoring, reconciling, and assisting with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Previous experience in course scheduling, Kuali, and an understanding of UNM course catalog process.
• Previous experience in coordinating faculty searches, seminars, meetings, and special events.
• Demonstrated exceptionaloral and written communication skills and the ability to collaborateeffectively with a wide variety of constituents.

Campus: Main - Albuquerque, NM

Department: Mechanical Engineering (023A)

Employment Type: Staff

Staff Type: Regular - Full-Time

Status: Non-Exempt

Pay: Hourly: $19.76 - $26.85

Benefits Eligible: This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 9/2/2026

Eligible for Hiring Incentive: No

Eligible for Remote Work: No

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.